Islamic Relief Bangladesh Finance Officer

Islamic Relief is seeking a Finance Officer to manage financial operations for its field and project offices. The role involves maintaining accurate accounts, processing payments, and ensuring compliance with government regulations, donor requirements, and organizational policies. The Finance Officer will support project budgeting, reporting, and cash management, including bank and petty cash transactions, as well as assist with field activities such as cash distribution and beneficiary verification. The role also includes participating in procurement processes, monitoring partner financial documents, and maintaining secure records. The ideal candidate is detail-oriented, able to work independently and as part of a team, and prepared to operate in remote project locations

Maintain books of accounts, ensure financial transactions, and the payment process – 20%

• Maintain books of accounts such as cash book, ledger, stock register, prepare vouchers, and record transactions into accounting systems/books of accounts as per the IRB finance manual.
• Maintain necessary office records, files, documents, MOU, agreement, lease agreement, etc., and track/preserve those documents in a safe, secure, and systematic.
• Checking bills/invoices of project staff/suppliers/vendors/contractors/consultants, etc., and arranging for payment.
• Prepare Cash Payment Vouchers for the payment process based on bills/invoices and other associated documents

Ensure policies, procedures, Govt rules, and donor compliance- 10%

• Ensure appropriate calculation, deduction, and deposition of Tax and VAT at sources while paying suppliers` payments as per the government. rules.
• Ensure applicable govt. and local laws, revenue stamp, NGOAB requirement, IRB policies, and donor compliance

Handling cash and bank transactions & operations – 20%

• Prepare Bank Payment Vouchers, write Cheques, maintain cheque issue register, cheque leaf log register, obtain signature from authorized Bank/Cheque signatories.
• Perform all sorts of Banking tasks, assist with Bank account opening, closing, signatories changing, Bank statement collection, Bank reconciliation statement, cash reconciliation preparation, and other relevant takes as and when required.
• Perform daily petty cash management and cash count sheet.

Project Management, Finance, and Operations Support – 20%

• Assist the Project Manager/Project In-Charge at the field office in preparing the budget, financial reports, variance analysis of budgets, queries, and feedback to program staff (end user)/other relevant activities/programs, and events.
• Assist project staff to prepare and submit cash advance requests and advance adjustment packages to the IRCO Finance Department following the appropriate templates, deadlines as per the IRB finance manual.
• Ensure to carry cash to the distribution points/fields for training/workshop/cash for work/relief/cash grants, etc.
• Ensure Master Roll preparation, obtain signature from beneficiaries, person engaged with distribution, review and approval, etc., and submit with associate’s documents to IRCO Finance Department.
• Assist/provide back-up support to the IRCO Finance Department as and when required.
• Participate/attend/contribute in Ramadan and Qurbani program activities at the field level, assist program staff for advance and adjustment of Ramadan and Qurbani Program cost, if any

Reporting -15%

• Based on approved activities/plan and budget, prepare and submit the field office/project office monthly fund/cash advance request to the IRCO Finance Department by the 10th of each month.
• Ensure the closing of the month-end accounting transactions, verification of receipts and payments, and closing balances records, etc.
• Prepare and submit the field office’s monthly cash flow and financial reports/statements to the IRCO Finance Department by the 5th of each month.
• Prepare and submit the field office`s monthly MC/Vehicle log sheet/report to the Operations Department.
• Maintain stock and Assets/Inventory list/register, physical count, verification, and periodical report to the IRCO Finance Department.

Participation, Documentation, and Archiving – 10%

• Participants in the procurement committee meetings/checking quotation, financial strength of the vendor, GoB Tax/VAT issue, Valid trade license, CS Calculation, etc., before signing on CS(if any).
• Periodic field visit/project sites/ project beneficiaries during cash and materials distribution time.
• Ensure periodic partners visit, conduct financial and compliance monitoring/review of partners` financial documents, bills/invoices/vouchers, reports, and others.
• Preserve financial documents/vouchers/files/MOU, agreement, lease agreement, etc., in a safe place according to the IR, B archive policy.

Other – 5%

• Ensure and uphold safeguarding principles, child protection policies, and ethical standards in all interactions with children, families, and project participants.
• Promote teamwork, accountability, and continuous learning among the field team through regular reflection meetings, learning sessions, and coaching.
• Maintain accurate and up-to-date stock registers, inventory, and other essential records efficiently.
• Take proactive measures to ensure the security and safety of project staff and participants during interventions.
• Protect project operations from harm, abuse, exploitation, fraud, money laundering, and bribery, taking appropriate actions in alignment with safeguarding and ethical standards.
• Perform any other duties assigned by the management