Renowned Group of Companies.
Requirements
Education
- Bachelor’s Degree in Law, Business Administration, Accounting, or related field.
- Professional certification (e.g., Company Secretary – Institute of Chartered Secretaries and Administrators (ICSA/ICSB) will be an added advantage.
Additional Requirements
Experience:
- Minimum 5 years of relevant experience in company secretarial & corporate affairs.
- Experience in handling company share-related activities is mandatory.
Skills, Competencies & Others Requirements:
- Strong knowledge of corporate laws and regulatory compliance.
- Good understanding of share management and documentation.
- Excellent organizational and follow-up skills.
- Strong written and verbal communication skills.
- Proficiency in MS Office, MS Excel and documentation handling.
- Ability to work under pressure and meet deadlines.
- High level of integrity and confidentiality.
- Ability to coordinate with multiple companies within a group structure.
- Strong attention to detail and accuracy.
Responsibilities & Context
Job Summary
The Assistant / Deputy Secretary & Corporate Affairs will support the Company Secretary & Corporate Affairs in managing corporate secretarial functions, ensuring compliance with statutory and regulatory requirements & handling all matters related to company shares. The role requires strong coordination, documentation and follow-up skills to maintain proper corporate governance across group entities.
Key Responsibilities
- Assist in ensuring compliance with Companies Act, corporate laws and regulatory requirements.
- Maintain statutory registers, records and filings for all group companies.
- Prepare and file necessary returns, forms and documents with regulatory authorities.
- Support in organizing Board Meetings, AGM/EGM and preparing minutes and resolutions.
- Handle and follow up on all company share-related matters (allotment, transfer, transmission, etc.).
- Maintain share registers and update ownership records accurately.
- Coordinate with shareholders regarding share certificates, dividends and related queries.
- Liaise with auditors, regulators and stakeholders regarding shareholding compliance.
- Maintain proper documentation of corporate records, licenses and approvals.
- Ensure safe custody of company documents, agreements and certificates.
- Draft official letters and corporate communications.
- Coordinate with internal departments and external stakeholders (legal advisors, auditors, regulators).
- Follow up on compliance deadlines and ensure timely completion.
- Assist in corporate restructuring, new company formation or regulatory approvals.
- Assist in reviewing contracts, agreements, and legal documents.
- Support in handling corporate legal matters and disputes if required.
- Others work related to Capital Market.
Department: Company Secretariat & Corporate Affairs.
Reports To: Company Secretary & Corporate Affairs.
To apply for this job email your details to apply@chakricircular.com