Finance Executive – Project Alo

Key Responsibilities

1. Payment Processing and Disbursement

• Process vendor, supplier, service provider, and other party payments accurately and within approved timelines.
• Verify invoices, bills, contracts, and supporting documents prior to payment processing.
• Ensure all payments comply with approved authorization limits and internal control requirements.
• Maintain payment schedules and monitor outstanding obligations to ensure timely settlement.
• Coordinate with banks and internal stakeholders to facilitate smooth execution of payments and resolve payment-related issues.

2. Channel Partner Commission Management

• Process commissions payable to channel partners, field agents, and other eligible business partners.
• Verify commission claims against approved schemes, sales reports, and supporting documentation.
• Prepare commission statements and obtain necessary approvals prior to disbursement.
• Maintain complete records of commission calculations and payments.
• Address commission-related queries and reconcile outstanding commission balances.

3. Finance Operations Support

• Support the day-to-day finance and accounting activities of Project Alo.
• Record and maintain financial transactions in the accounting system.
• Prepare journal vouchers and maintain proper supporting documentation.
• Assist in accounts payable and accounts receivable functions.
• Ensure systematic filing and safekeeping of finance-related documents and records.
• Support cash and bank transaction management as required.

4. Reconciliation and Reporting

• Perform regular bank reconciliations and follow up on outstanding reconciling items.
• Reconcile partner settlements, commission payments, customer collections, and other operational transactions.
• Assist in preparing periodic financial reports and operational MIS.
• Provide data and analysis required for management reporting and decision-making.
• Support month-end and year-end closing activities.

5. Budget Monitoring and Expense Control

• Monitor operational expenditures against approved budgets.
• Track project expenses and highlight unusual variances or exceptions.
• Maintain expenditure records and support budget utilization reporting.
• Assist the finance team in preparing expense analyses and forecasts.

6. Compliance and Internal Controls

• Ensure compliance with organizational policies, financial procedures, and delegated authority limits.
• Verify the completeness and accuracy of supporting documents for all transactions.
• Maintain audit-ready records and documentation.
• Support internal and external audits by providing relevant schedules, documents, and explanations.
• Ensure adherence to applicable statutory, tax, and regulatory requirements.

7. Stakeholder Coordination

• Liaise with operations, sales, procurement, and channel partners to facilitate efficient financial processes.
• Coordinate with field teams to resolve documentation and payment-related issues.
• Provide finance support to Project Alo teams to ensure uninterrupted business operations.

8. Process Improvement and Other Responsibilities

• Identify opportunities to improve efficiency and strengthen controls within finance processes.
• Support initiatives relating to automation of payment processing and reporting.
• Participate in special assignments and cross-functional projects as assigned by management.
• Perform any other duties commensurate with the responsibilities of the position as assigned by the supervisor.