Finance and Admin Officer

Requirements

Education

Master of Commerce (MCom) in Accounting
M. Com/MB/MBS major in Accounting & Finance

Additional Requirements

Age At most 45 years

Education may be relaxed for the highly experienced person

Proven skill in financial management, managing of donor funds, BAS, GAAP, GOB rules (VAT, Tax etc.) Donor rules and regulations etc.

Skilled in budgeting, budget monitoring and review of project expenses.

Sound and prompt in different program reporting as well as reconciliation of Program vs Financial Report.

Clear concept on different procurement/payment procedure

Strong safety and security awareness.

Sound knowledge of Finance and Administration policies

Proficiency in computer skills

Excellent verbal and written communication skills in English

Good understanding of MS Office applications

Tally Software, Other customized Software.

Age: Maximum 45 years. However, the age limit may be relaxed for highly qualified and experienced candidates.

Responsibilities & Context

Location : Barguna Sadar, Taltoli and Patharghata Upazila under Barguna district.

Nature of employment : Contractual

Reporting Line : Coordinator Finance, JAGO NARI.

Project period : Up to 31 May, 2028

Job Summary:

JAGO NARI is a non-governmental development organization working in the central coastal region of Bangladesh. Its key areas of intervention include women’s empowerment, climate change adaptation, health and nutrition, disaster risk reduction, and education.

JAGO NARI is implementing the Women Lead in Emergencies (WLiE) Project with technical support from CARE Bangladesh and financial support by Agence Française de Développement (AFD). The overall objective of the project is to increase the participation and leadership of partner Women’s Rights Organizations (WROs) in the design and implementation of humanitarian responses related to conflict prevention, emergency response, and climate change adaptation.

To support the implementation of this project, JAGO NARI is seeking qualified candidates for the position of Finance and Admin Officer. S/he will play a vital role in financial management, Accounting & Reporting, Budget Monitoring & Control, Administrative Management, Risk Management etc. The detailed responsibilities are outlined below but are not limited to:

The detailed responsibilities are outlined below; however, they are not limited to the following:

Financial management: 30% Of Time
Receive the bill/vouchers from the staff and vendors ensuring that all formalities are followed.
Make payment against the advance request and maintain all relevant documents and advance ledger as per policy.
Ensure timely adjustment of the advances with support from all concerned.
Make available adequate funds in petty cash for timely payment against expenditures.
Preserve petty cash in safe custody under lock and key.
Receive advance requests with the recommendation of the concerned authority.
Ensure security of the office for night and day.
Prepare procurement plans as per the DIP of the project and get input from senior staff of JAGO NARI.
Supply the items to the concerned staff as per request and maintain all formalities.
Establish and maintain liaison/coordination with the senior staff of the project.
Update day-to-day financial records in accounting software (Tally Prime).
Provide necessary input for budget preparation/revision.
Ensure security of office operations and coordinate with house owners/vendors as per organizational policy and donor compliance.
Accounting & Reporting: 25% Of Time
Check bill/vouchers ensuring accuracy.
Have approval from the concerned authority and make payments on time.
Prepare monthly finance reports as per donor requirements.
Prepare monthly reports on stock of store items and circulate them to all concerned.
Maintain stock and ledger books as required.
Prepare reports on financial records and stock to ensure documentation is up-to-date.
Provide necessary inputs for budget preparation and revisions as well as monitor
expenses.
Budget Monitoring & Control: 20% Of Time
Monitor expenses and control them according to the approved budget.
Provide necessary input for budget preparation/revision and ensure expenses are controlled per the budget.
Make sure that all procurement and expenditure follow the budget plans in alignment with project objectives.
Administrative Management: 15% Of Time
Reach agreements with house owners and vendors as per organizational policy and donor compliance.
Prepare a potential list of vendors involving the procurement committee as per policy and donor compliance.
Receive procurement requests and arrange to procure the items involving the procurement committee.
Coordinate with the procurement committee to ensure all purchases meet organizational and donor compliance standards.
Oversee office security and ensure compliance with administrative procedures for day-to-day operations.
Supervise administrative processes such as documentation, procurement, and vendor agreements.
Risk Management: 5% Of Time
Ensure proper security of financial assets like petty cash and relevant documents.
Ensure timely adjustment of advances to prevent risks of financial discrepancies.
Address potential risks related to procurement, financial mismanagement, and security of office and project funds.
Compliance and Auditing: 5% Of Time
Ensure that financial processes comply with donor regulations, organizational policies, and relevant laws.
Make sure that procurement and payment processes follow donor compliance and organizational policy.
Assist in internal and external audits by maintaining records and documents as per standards.
Prepare financial reports and ensure compliance with donor requirements.
Ensure all documentation is prepared in line with government and donor regulations.
Skills & Expertise

Other Relevant Skills

Accounts and Finance
Accounting Software
Financial Analysis
Monitoring and Evaluation
Tax (VAT/ Customs Duty/ Income Tax)

Compensation & Other Benefits

The salary package is Monthly BDT 48,913.00 and other admissible benefits. Yearly increments and other benefits will be provided as per the project provision aligning with the organization`s policy.

Employment Status

Full Time

Job Location

Barguna (Patharghata, Taltoli)