Tahzingdong

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Summary

Education

Experience

Additional Requirements

At least 3 years working experience and 1 year experience with NGO in CHT;
Excellent planning and time management skills and ability to meet deadlines;
Having excellent writing, reporting, and analytical skills;
Outstanding knowledge and negotiation skill;
Strong ability in problem solving and decision-making;
Must have Computer knowledge (MS word, excel, PowerPoint, email, internet etc.);
The Female candidates are highly encouraged to apply;
Willingness to travel frequently to project location for coordination;
Excellent Communication skill, strong initiative & good judgment.

Job Context and position details:

TAHZINDONG is a non-profit and non-government voluntary development organization aims to ensure the environmental and Socio-economic development. The organization started its journey in 200. TAHZINGDONG strives to empower the most disadvantaged marginalized and vulnerable people in CHT through alternative development process of the people as well as ensure the sustainable development of community and society.Currently TAHZINGDONG is inviting applications to fill the position of Finance and Operation Associate for the project of Bandarban Agriculture and Nutrition Initiative (BANI) to be implemented through the partnership with HKI.

Job Description& Responsibilities:

Full compliance with TAHZINDONG rules and regulation of financial Processes, Financial records, reports, audit follow up and support in implementation of the effective internal control framework;
Formulate budgets for various meetings, workshops and other field activities;
Review all the bills for payment and prepared vouchers for settlement;
Prepare, consolidate financial reports and process different advance request;

Prepare cheque, maintain various registers like cheque, safe management and petty cash count, advance record and advance settlement record etc.

Verify various vendors, staff and others claims and ensure accuracy & timely disbursement;

Assist in the processing of payment to vendors for goods and service;
Proper maintenance of manual and tally software filling system;
Draft all correspondence related to accounting & financial matter;
Handing of partners financial reports and bill Vouchers;
Review Purchase Requisition Forms (PRF) and assign tracking number, record each PR in the procurement status log;
Preserve all approved PRs sequentially for record and reference;
Draft Request for Quotation (RFQ)/ Request for proposal (RFP) as per approved PR and send to Operation Manager for review;
Draft all required documentation such as RFQ, SBA by best value matrix and issue PO after proper review and finalization by operation manager;
Keep the store and asset list updated regularly;

Provide administrative support to the Admin Zone Coordinator, Area Coordinator and other field staff;

Maintain office records and files in proper order and update them monthly/periodically;

Introduce new files or systems in consultation with the Admin Zone Coordinatorwhen required;
Ensure that filing of letters/documents is done properly and accurately;
Maintain personnel and confidential files of the field staff and ensure that such contracts and files hold their nature of confidentiality;
Ensure proper office key management system maintaining register for the security of office and assets as well;
Maintain orderly filing system of all admin, operations and procurement related documents;
Establish adequate and appropriate office security system and ensure safety and security of staff and organizations property;
Any other tasks assigned by the management

Contractual

Bandarban