Friendship
Friendship
Friendship
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Summary
- Vacancy: 1
- Age: 30 to 35 years
- Location: Anywhere in Bangladesh
- Minimum Salary: Negotiable
- Published: 29 Sep 2024
Requirements
Additional Requirements
- Age 30 to 35 years
Skill and Competencies:
- At least 5 years working experience in development field, preference will be given who have at least 2 years managerial position in administration in any I/NGO.
- English and Bangla report writing.
- Excellent computer skills.
- Strong interpersonal skills.
Responsibilities & Context
Responsible for:
- To provide & coordinate effective and efficient administrative support to Friendship, as per Organizational Policies and procedures.
Key areas:
- Administration
- Coordination with local GoB and other stakeholders
- Security Assessment
- Crisis Managementp
- Emergency Supportp
- Coordination between project and project offices
Activities:
Administration:
- Responsibility of management and efficient utilization of Friendship Assets and properties (Movement/Update) as per policy guidelines.
- Coordinate and assist to prepare Contract, Lease Agreement, TOR, Order memo etc.
- Maintain database for hospital/clinic license papers and support HO Admin in renewal process.
- Arrange meetings, visits and events as per the required schedule. Ensure all arrangements are made for conferences, workshops, meetings and visits etc.
- Provide all necessary Office Admin, circular and logistic support (including travel and accommodation arrangement) as per instruction of HO Admin.
- Organize and conduct internal and external co-ordination and communication between Head office, projects and other related agencies.
- Provide admin support and monitor transport management, i.e. Motor cycle usage, office vehicle including hired vehicle.
- Ensure all Vehicles are maintained as per Friendship M.V. Policy. Report to Head Office on monthly basisi.
- Coordinate and work closely with local finance, HR and Procurement staffj.
- Coordinate and arrange visit of HO staff at field including accommodation, food and transportation (once ask for)
- Manage the attendance at office
- Inform HR related matter to reporting line (or act on his instructions)
Coordination with local GoB and other stakeholders:
- Maintain good coordination with the GoB officials, local govt and public representative.
- Attend GoB meeting where and when appropriate.d.
- Jointly with project manager organize field visit of GoB Counterparts and report to immediate supervisor.
Security Assessment:
- Conduct assessments of security needs of offices including natural threats, staff safety, local law and order.
- Ensure safety and security of organization asset and staffc.
- Share findings with Project staff and reporting manager.
- Maintain a good professional relationship with law enforcement agencies.
- Investigate issues by visiting or in coordination with project or as advised.
Emergency Support:
- Receive notification of natural and manmade disasters (including fires) in Friendship working areas. Inform supervisor and or senior management of immediate action plan and assemble emergency team
- Support in emergency evacuation or MedEvac procedure.
- Prepare narrative and expense report on emergency support provided and submit to immediate supervisor.
Workplace
Work at office
Employment Status
Contractual
Job Location
Anywhere in Bangladesh