Islamic Relief Bangladesh

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Summary

Vacancy: 1
Age: at most 45 years
Location: Noakhali (Hatiya)
Maximum Salary: Negotiable
Experience: At least 3 years
Published: 21 Oct 2024

Requirements

Education

Bachelor of Business Administration (BBA), Bachelor of Business Studies (BBS) in Management, Bachelor of Business Studies (BBS) in Social Science, Bachelor of Business Administration (BBA) in Supply Chain Management

Experience

At least 3 years
The applicants should have experience in the following business area(s):
NGO, Development Agency

Additional Requirements

Age at most 45 years

This Incumbent will be based in Bhasanchar.
Benefits & Allowances for this position will be – 10% hardship allowance upon on monthly salary, Mobile bill, Tour allowance/Per-diem, Provident fund, Insurance coverage (IPD, OPD, Life, DB, CIB), Festival Bonus, Long Service Awards, Leave (Annual, Casual, Sick, TOIL/CTO, Maternity, Paternity and R&R) and Gratuity, etc. Accommodation will be provided by Islamic Relief Bangladesh (only applicable for Bhashanchar).

Experience in working with:

Warehouse
Factory management
Supply chain management
Administrative support
NGO/INGO/Humanitarian
Response/Development sector/ Corporate sector.

Essential Competencies:

Project Implementation Skill.
Social Mobilization Skill
Facilitation Skill
Coordination/Advocacy/Networking/Communication Skill
Reporting & Documentation
Monitoring & Evaluation Skill
Basic Photographic Skill
Financial management
Decision making
Conflict resolution
Leadership
Self-development
Problem solving
Ability to work under pressure and manage workload effectively
Supportive, effective and good team player
Willing to adapt to IRW’s norms and values

IT Skill:

Working knowledge of Microsoft Word/ Excel/PowerPoint, MIS KOBO and other analytical software.

Language Skill:

Working knowledge-Reading/Writing/Speaking/Listening for English & Bengali.
Ability to communicate in the Local Chittagonain/Rohingya dialect.

Desirable Competencies:

Planning, analytical and organizational skills
Strategic Management
Staff Management

Responsibilities & Context

To ensure the efficient and effective management of inventory and storekeeping functions for the Bhasanchar Rice Fortification Unit, supporting the overall logistics operations of the project – 50%

Maintain accurate records of all incoming and outgoing goods, equipment, and materials in the store.
Ensure timely updates of inventory ledgers, stock cards, and electronic systems.
Conduct regular stock reconciliations and physical stock checks to ensure consistency.
Monitor inventory levels to avoid overstocking or shortages and place replenishment orders as required.
Collaborate with Vendors for the timely arrival of new stock.
Oversee the receipt of goods and materials, ensuring they meet quality and quantity specifications.
Ensure that all dispatched goods are properly documented, including waybills and delivery notes.
Arrange proper labelling and storage of received goods, ensuring the FIFO (First-In, First-Out) method is adhered to Supervise loading and unloading activities to prevent damage and ensure safety.
Ensure the store is well-organized, clean, and maintained according to safety and storage standards.
Implement proper storage practices to prevent contamination or spoilage of rice fortification materials.
Maintain a well-documented filing system for inventory reports, receipts, dispatches, and other relevant records.
Ensure appropriate labelling and categorization of materials for easy tracking.
Ensure that all materials and equipment stored in the warehouse comply with IRB-WFP quality standards.
Report any discrepancies, damages, or expired goods promptly to the supervisor for appropriate action.
Ensure compliance with WFP’s guidelines on hygiene, safety, and environmental protocols in the warehouse.
Generate weekly and monthly inventory reports, and submit them to the project manager/in charge.
Prepare stock consumption reports, highlighting trends and any anticipated shortages or excesses.
Maintain up-to-date records of all inventory movements in digital formats for easy access and retrieval.

To ensure effective implementation of programme logistics and procurement interventions, maintaining the highest possible level of standards and quality by ensuring necessary support for the programme and utilizing resources for implementation – 20%

Assist with the logistics and procurement activities of the programme.
Responsible for supporting the project team in all manners relating to effective management of project logistic and procurement aspects of the project.
Implement the assigned tasks relating to day-to-day procurement and logistical support that will ensure compliance and accountabilities.
Collection of quotations from the enlisted vendors, CS making, including bill summaries, and preparation of other supporting documents with bills and vouchers.
Send and track payment requests, and address any logistics issues related to payments.
Maintain the numbering list for Purchase Requests (PR), Log Packs (LP), & GRN.

Help requesters with specifications, costs, and timing to acquire goods.

To provide administrative and logistic support as per project needs and ensure effective coordination and communication within the organization and with other stakeholders – 20%

Assist in the creation and maintenance of framework agreements & do require Communication.
Assist the other logisticians with their duties as and when necessary, as requested by Program Management.
Maintain a transparent, honest, and supportive communication structure with colleagues to ensure they are informed of applicable logistical activities and requirements.
Maintain regular contact/relationship with ARRRC and Navy offices for facilitating different approvals and certification.
Facilitate ARRRC & Navy approval for project implementation, field visits.

Others -10%

Responsible for seasonal (Ramadan & Qurbani) & emergency response programs if require.
Perform any other duties assigned by Supervisor
Ensure the safety of team members from any harm, abuse, neglect, harassment, and exploitation to achieve the program’s goals on safeguarding implementation and as well as Act as a key source of support, guidance, and expertise on safeguarding for establishing a safe working environment.
Being a member of Islamic Relief as a child-friendly organization, it is the core responsibility and obligation of each staff member to understand and obey IR Child Protection, HR Code of Conduct & PSEA Policy and respond accordingly as and when required.

Compensation & Other Benefits

Mobile bill, Tour allowance, Provident fund, Insurance, Gratuity
Festival Bonus: 1

Hardship Allowance (10% of the monthly salary for each month).
Free Accommodation Facility.
Rest and Recreation Leave.
Other benefits will be provided as per organizational HR policy.

Workplace

Work at office

Employment Status

Full Time

Job Location

Noakhali (Hatiya)

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