Head of Finance & Operations

Muslim Aid UK Bangladesh Field Office

Muslim Aid UK Bangladesh Field Office

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Summary

• Vacancy: 01
• Age: 43 to 55 years
• Location: Dhaka (Banani)
• Maximum Salary: Tk. 300000 (Monthly)
• Experience: At least 5 years
• Published: 3 Nov 2024

Requirements

Education

• Master of Business Administration (MBA) in Finance

• Must have Masters / Post-graduate academic qualification in Finance, Business Management, or related discipline (where appropriate in the local context).

• CA, ACCA, ICMA, or Advanced degree in Finance, Business Management or related discipline will get preference.

Experience

• At least 5 years
• The applicants should have experience in the following business area(s):
  NGO, Development Agency

Additional Requirements

• Age 43 to 55 years

• Substantial demonstrable post qualification experience in a similar role in an INGO

• Experience of funding streams to the charity sector, particularly in institutional grants.

• Demonstrable experience of successfully developing and delivering a financial strategy

• Extensive knowledge of the technical operating principles, practices, and problems of governmental accounting, hedging, INGO accounting, budget control, procurement, collection, licensing, insurance claims, and payroll administration procedures

• Demonstrable leadership and people management experience including distance line management of a multidisciplinary and multicultural team.Proven experience of managing finance in a complex environment (e.g. income/funding streams, multi-currency/multi-country environment, international offices and consolidation of accounts).

• Extensive knowledge of financial administration, debt markets, investments involving diverse portfolios, budgeting, accounting, and utilities.

• High level of accounting and financial proficiency, technical skills and knowledge, including current themes and technical standards.

• Experience of leading and managing audits and statutory accounts preparation, month-end & year-end processing and reporting to strict timetables.

• Proven experience of analysis and interpretation of fiscal and accounting records and the formulation and administration of general controlling policies.

• Experience of Tax, Vat, SORP and charity compliance framework.

Responsibilities & Context

Key Accountabilities:  

Financial (65%)

Strategic Financial Management and Risk Management

• Collaborate with the Head of Programmes and Country Director to identify finance needs and financial management.

• Contribute and implement Muslim Aid’s financial strategy and the implementation of robust and cost-effective financial management systems and implementation of a financial management strategy.

• Implement and review the risk register for the CO finance department and provide it to the CD and HQ management on a periodic basis and for the Internal Audit & Risk Management to review and challenge. 

Financial Planning and Support

• Manage organisational resources including both the charity’s and institutional funds.

• Improve the Business Partnering and interaction of finance with other departments and the HQ with a view of improving control and feedback of information.

• Prepare CO’s statutory accounts and lead on the financial aspects of the annual audit process reporting to the Finance and Audit Committee.

• Maintain oversight of the financial aspects of programme and contract management across CO, monitoring the application of restricted funds and contract management and working independently with each manager across the CO.

• Ensure cash flow and funds are well managed. Working with the CO finance team and IPD ensuring funds are controlled and visibility is maintained, in particular restricted/unrestricted, general/designated, zakat/non-zakat and other classifications.

• Ensure payments are released after thorough verification by checking the documentation, relevant budget codes and ensuring mathematic accuracy. 

Management Accounting & Reporting

• Provide leadership in the budget setting process, providing suitable information to managers and budget holders, leading discussions on budget allocations and presenting financial plans and budget to the CD and HQ management.

• Continually improve the month-end process to ensure accuracy of data, full reconciliations of all key accounts, variance analysis and management/control reports.

• Ensure that appropriate financial analyses and reports are provided at various levels, both internally and externally.  These include monthly management accounts, KPI’s and dashboards, programme and project reports, ad-hoc control reports, budget and financial reports to the CD and HQ management.

• nsure that an effective cost recovery mechanism is in place such that all funds have the correct admin deductions and all relevant costs are recovered. 

Systems, Compliance, Processes & Administrations

• Maintain a robust and fit for purpose compliance and control environment.

• Develop, improve and continually review CO’s compliance and control environment. Ensuring financial policies, organizational standards and financial controls at Headquarters and overseas Country Offices are both fit for purpose, robust and adhered to.

• Ensure the delivery of CO’s financial systems strategy through communication, information flow and management information, ensuring appropriate use of information technology-based systems.

• Lead on cost control and ensure we are receiving maximum value from all our suppliers including favourable terms and target year-on-year efficiencies. 

Operations (35%)

Human Resources Management

• Develop human resources budget and ensure proper allocation of existing financial sources (internal/Admin Fund and donors)

• Ensure compliance with HR policies and procedures, and proper documentation across all departments. 

Logistics and Procurement Management:

• Support the Procurement and Logistics Department to develop a country-wide planning.

• Ensure that there is an effective interface between Logistics and Finance functions in order to meet business needs and program implementation. 

Administration

• Maintain the office as a modern professional set up with a conducive working environment.

• Ensure that all facilities and installations are functional, maintained, and upgraded as required. 

Leadership and Management

• Lead and manage the Finance and Operations teams to ensure cohesion, effectiveness and introduction of innovation and change, through effectively managing and coordinating their work.

• Motivate the Finance and Operations teams, provide regular performance focused one to ones to the relevant employees and ensure they have clear SMART annual objectives that are derived from organisational objectives, including conducting a meaningful annual appraisal “PACE” for direct reports. 

• With support from the Human Resources Manager, manage the life cycle of individuals within the Finance and Operations teams from pre-recruitment to exit, including ensuring recruitment, retention and development of talented staff and working with HR to effectively address issues such as under-performance, disciplinaries and grievances. 

• Support with the development and implementation of staff capacity building plans, including identifying and addressing any capacity gaps, and providing ongoing support to Finance and Operations staff, ensuring team members have access to staff development opportunities.   

• Lead the development of annual work plans and budgets, ensuring that they reflect overall programme priorities and expected outcomes, mitigate risks, and achieve maximum obtainable efficiency.  

Representation 

• Represent the organisation and proactively network at key forums/events in order to contribute to the creation and maintenance of a positive image and the overall credibility of CO through visibility of its work and build a good network of key contacts amongst relevant stakeholders.  

• Participate in inter-NGO coordination meetings, cluster meetings, meetings with government departments at national and provincial levels, and any other relevant institutions.  

Skills & Expertise

Excellent leadership and interpersonal skills

Financial Management

Manage complex and unstable environment

Ngo accounts Management

problem management plus (PM+)

Strategic Decision Making

Strategy and Planning

Tax (VAT/ Customs Duty/ Income Tax)

Compensation & Other Benefits

• T/A, Mobile bill, Provident fund, Gratuity, Insurance, Weekly 2 holidays
• Festival Bonus: 2

As per organizational policy.

Workplace

Work at office

Employment Status

Full Time

Job Location

Dhaka (Banani)

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