Assistant HR and Admin Officer

Caritas Bangladesh Khulna Region Office

Caritas Bangladesh Khulna Region Office

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Summary

• Vacancy: 1
• Age: at most 45 years
• Location: Khulna
• Minimum Salary: Tk. 20000 (Monthly)
• Published: 20 Mar 2025

Requirements

Education

• A bachelor’s degree is required for this position. However candidate with a degree in Business Administration, Human Resource Management and Public Administration will be given preference.

Additional Requirements

• Age at most 45 years

• Age: Maximum 45 years (as of 28.02.2025). Age relaxation is possible for experienced candidates.
• A fresher candidate can apply but HR, administration, or office management will be given preference in a development or humanitarian organization.
• Strong understanding of HR policies, recruitment, personnel file management, and payroll processing.
• Experience in event coordination, logistics, procurement, and office administration.
• Excellent organizational and multitasking skills with the ability to manage multiple responsibilities efficiently.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Strong communication skills in Bangla and English (both written and spoken).
• Ability to work under pressure and meet tight deadlines.

Responsibilities & Context

Caritas Bangladesh (CB) is a national and non-profit development organization operating in Bangladesh since 1967. It has its Central Office in Dhaka and eight Regional Offices (Barishal, Chattogram, Dhaka, Dinajpur, Khulna, Mymensingh, Rajshahi and Sylhet Region). CB is implementing 89 on-going projects covering 53 districts focusing on eight main priorities i.e i) Social Welfare and Service of Love for Vulnerable Communities, ii) Ecological Conversation, Climate Justice and Sustainable Food System, iii) Humanitarian Response and Disaster Management, iv) Education, Skill Development and Employment Creation, v) Health Care, Nutrition and Education, vi) Development of Indigenous Peoples, vii) Integral Human Development, and viii) Institutional development and sustainability.

Caritas Bangladesh (CB) has been implementing the “Disaster Risk Reduction and Climate Change Adaptation in High-Risk Areas of Khulna and Satkhira Districts in Bangladesh” project (known as the DRR & CCA project) since November 2022. The project aims to strengthen Disaster Management Committees (DMCs) in 45 coastal wards across five unions of Dacope, Koyra, and Assasuni sub-districts, as well as four wards (Wards 9, 21, 22, and 31) of Khulna City Corporation, Bangladesh. The project focuses on Community-Led Risk Management, Resilient Infrastructure Development, Livelihood Adaptation and Support, and Policy Advocacy and Collaboration. Key activities include participatory risk assessments, volunteer capacity building, upgrading cyclone shelters to ensure accessibility for all groups, constructing disaster-resilient infrastructure while training local artisans on BBS techniques, and providing training in climate-smart agriculture and sustainable livelihoods. Additionally, the project aims to advocate for climate migrants through various events and engagement with stakeholders at different levels to address their challenges and promote their just integration. Ultimately, the project seeks to build disaster-resilient communities with sustainable livelihoods and socio-economic harmony between host and migrant populations.

The following position will serve as the dedicated advocacy unit for the project to achieve its advocacy-related targets. The final contract is subject to budget approval by the project’s back donor. Below are the details of the positions, including job responsibilities, educational qualifications, and required competencies, for your reference.

Job Nature: Contractual with possibility of extension

Purpose of this position:

The Assistant HR and Admin Officer will provide essential administrative and HR support to ensure the smooth functioning of the DRR & CCA project team. This role will be responsible for managing recruitment and contracts, as well as handling logistics for advocacy events, workshops, and policy meetings. Additionally, the officer will be responsible for maintaining proper documentation and compliance with reporting standards.

Job Responsibilities:

HR & Recruitment Support:

• Assist in the recruitment process, including job postings, shortlisting, interview scheduling, and onboarding new hires.
• Maintain staff personal files, ensuring all employment-related documents are up to date.
• Assist in processing leave management and benefits administration.
• Prepare and issue employment contracts, renewal letters, and other HR-related correspondence.

Administrative Support:

• Provide logistical and administrative support for advocacy events, policy meetings, and workshops.
• Manage office supplies, equipment, and utilities to ensure the smooth operation of the Regional Office.
• Handle travel arrangements, accommodation bookings, and transport coordination for staff and visitors.
• Assist in preparing meeting minutes, official letters, and administrative reports.

Procurement & Compliance:

• Support procurement processes by maintaining records, coordinating with vendors, and ensuring compliance with organizational policies.
• Ensure proper documentation and record-keeping of purchases, agreements, and administrative expenses.
• Maintain compliance with organizational and donor guidelines regarding procurement, HR, and administration.

Additional job responsibilities: The duties and responsibilities set out above are not exhaustive, and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Behaviors (Values in Practice):

Accountability:

• Take responsibility for assigned HR and administrative duties.
• Ensures accuracy and compliance in documentation and reporting.

Ambition:

• Sets high standards for efficiency and professionalism in HR and administrative processes.
• Strives for continuous improvement and operational excellence.

Collaboration:

• Works closely with the project team and Regional HR/Admin staff.
• Supports teamwork and fosters a positive work environment.

Creativity:

• Finds innovative ways to improve administrative workflows and HR processes.
• Suggest improvements for event logistics and document management.

Integrity:

• Maintains confidentiality in handling employee records and sensitive HR matters.
• Demonstrates ethical and professional conduct in all administrative functions.

The post holder must be committed to working in a national agency that promotes diversity, equity, and inclusion while actively combating racism, gender inequality, and all forms of discrimination, including those based on sexual orientation. They must model positive behaviors that demonstrate a commitment to equality and respect for all colleagues, partners, and communities.

Compensation & Other Benefits

Bonus: As per organizational policy

Workplace

Work at office

Employment Status

Contractual

Gender

Only Female

Job Location

Khulna

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