Shushilan

Requirements

Education

Experience

Additional Requirements

Team building capacity
Computer literacy, including the ability to use Microsoft Word, Excel and PowerPoint
Respect on gender, PSEA, Safeguarding and cultural diversity
Able to operate virtual communication platforms such as Zoom, Microsoft Teams, etc.
Committed on response in any humanitarian emergency if necessary

Responsibilities & Context

Ensure smooth and efficient day-to-day administrative operations of the office.
Ensure effective implement administrative policies, procedures and systems.
Supervise office support staff including office assistants, guards, cleaners and receptionist.
Maintain office discipline, cleanliness and a safe working environment.
Coordinate office space management and workplace arrangements.
Maintain and update fixed asset and inventory registers.
Ensure proper maintenance of office equipment, furniture and facilities.
Support procurement processes in compliance with organizational and donor policies.
Ensure timely procurement of goods, services and supplies.
Coordinate transportation, travel arrangements and logistics support for staff and visitors.
Support project events, workshops, meetings and training programs.
Ensure compliance with transport and safety policies.
Support to Head of Admin for maintaining relationships with suppliers, service provider and contractors.
Coordinate with program, finance, HR and project teams.
Provide administrative support to meetings, workshops and official events.
Represent the organization in administrative matters with external stakeholders when assigned.
Oversee the overall organizational administration with the support of supervisor.
Manage the assigned event properly.
Support to Head of Procurement, Logistics and Admin to manage the different administrative priority.
Female candidate is preferable.

To apply for this job email your details to apply@chakricircular.com