Islamic Relief Bangladesh

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Summary

Vacancy: 1
Location: Rangpur (Kaunia)
Maximum Salary: Tk. 35720 (Monthly)
Experience: At least 3 years
Published: 28 Aug 2024

Requirements

Education

Bachelor of Business Studies (BBS) in Finance, Accounting, Bachelor of Social Science (BSS) in Social Welfare, Public Administration, Bachelor degree in any discipline

Experience

At least 3 years
The applicants should have experience in the following business area(s):
NGO, Development Agency

Additional Requirements

Experience in working with Procurement and logistics service & management, Office Admin management, Safety, security & protection issue.

Essential:

Facilitation Skill
Coordination/Advocacy/Networking/Communication Skill
Reporting & Documentation Skill
Self-development
Planning, analytical and organizational skills
Ability to work under pressure and manage workload effectively
Supportive, effective and good team player
Staff Management
Willing to do frequent field visit and working with under privileged people
Willing to adapt to IRW’s norms and values.
Proven Expertise of Microsoft Word/ Excel/Power Point
Excellent-Reading/Writing/Speaking/Listening for English & Bengali

Desirable:

Monitoring & Evaluation Skill
Basic Photographic Skill
Financial management
Decision making
Conflict resolution
Leadership
Self-development
Problem solving
Strategic Management

Responsibilities & Context

Procurement Support service-50%

The position is to be responsible for ensuring all procurement functions for the designated IRB FO (such as PR process, RFQ, vendor assessment and management, CS, Work order issue, contract management, payment settlement and bill adjustment) under the project following IRB procurement guidelines and policies with technical supports from line supervisor and IRB Procurement Coordinator as and where necessary.
Understanding and applying the procurement and financial policies & procedures, especially the procurement process as engaged by IR Bangladesh.
Monitoring and ensuring procurements are cost effective, timely, up to expected quality level.
Networking and communicating with government, suppliers and other stakeholders concerning logistics and procurements.
Following the Islamic Relief procurement procedures coordinate and purchase food and nonfood items on time for the project.
Being responsible for all types of transparent record keeping for procurement and relevant documentations.
Processing requisitions for financial approval, prepare note/minutes for final analysis and decision making.
Selecting and enlisting new supplier for better competition regarding price & quality and maintain a database of suppliers, agents and vendors within project area.
Co-ordinating with local and international NGOs, private service delivery agencies and other official agencies as require to maximize the aims and activities agreed by IR Bangladesh.
Assisting in audit of documentation and contract.
Assisting in building relationships with organizational network and external vendors for procurement.
Assisting in ongoing review records and information to determine if work processes and procedures are effective.
Taking initiative for personal and professional development (with or without IR’s financial assistance.
Respecting Islamic norms, values and practices personally and professionally.
Carrying out any other duty assigned by IR authority as and when required.
Problem solving, work independently with team spirit and team building in perspective.

Admin support service-25%

Providing administrative support to the project and IRB operation support Department as required.
Making sure to be up-to-date on the status of key project tasks.
Developing and maintain filing systems including records management, supplies management and all relevant project services.
Maintaining up-to-date record of annual leave and other leaves.
Keeping the record and tracking of the official assets.
Receiving official letter and deliver the same to designated recipients.
Arranging meeting, seminar and take meeting minutes and arrange the logistics/foods.
HRM & OD Department Islamic Relief Bangladesh
Booking Accommodation, arrange food, air and bus tickets for guest and delegates.
Circulating official notice and memos.
Ensure official security and deal all types of contracts agreements and update regularly.
Coordinating and arranging office facilities for seminars workshops and trainings.
Printing/photocopying program materials, keep record of program data.
Assisting and coordinating with Project Manager in Booking of Hotels, Training/seminar/workshop venue and renting cars when required.
Supporting to HR management function and documentation as required.
Any other duties assigned by the management as and when required.

Logistic support & other Ad-hoc basis tasks- 20%

Ensuring the provision of effective and efficient logistical support services to the project office.
Ensuring the adherence of IR vehicle management policy, driving rules and regulation are maintained, vehicle service time and maintenance schedules are followed
Reviewing vehicle log sheet, periodically services vehicles at CO and project offices, and produces monthly fuel consumption report.
Monitoring and controlling vehicles to maximize efficiency in usage of fuel and regular maintenance costs and ensures the maintenance of history jackets of vehicles as per the check list and follow up for its regular update.
Preparing maintain and keep filed all transport related documents for the project.
Carrying out additional tasks and responsibilities as assigned by supervisor.

Other Requirements- 5%

Participating & involve with seasonal programs (Ramadan, Qurbani, Winterization, etc.) activities.
Maintaining the stock book, inventory, and other essential registers properly and timely in an effective manner.
Supporting in the procurement of materials like requisition, follow-up, etc.
Taking initiatives to ensure the security of project staff and participants during the intervention.
Willing and able to travel frequently for extended periods and to remote areas of the projects.
Ensuring the safety of team members from any harm, abuse, neglect, harassment, exploitation, Fraud, Bribery & Money Laundering to achieve the program’s goals of safeguarding implementation and as well as Act as a key source of support, guidance, and expertise on the safeguarding of harm, abuse, neglect, harassment, and exploitation, Fraud, Bribery & Money Laundering for establishing a safe working environment
Being a member of Islamic Relief as a child-friendly organization, it is the core responsibility and obligation of each staff member to understand and obey the IR Child Protection & PSEA Policy and respond accordingly as and when required.
Performing any other duties assigned by Supervisor.

Compensation & Other Benefits

Mobile bill, Tour allowance, Provident fund, Weekly 2 holidays, Insurance, Gratuity
Festival Bonus: 1

Other benefits will be provided as per organizational HR Policy

Workplace

Work at office

Employment Status

Full Time

Job Location

Rangpur (Kaunia)

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