Islamic Relief Bangladesh

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Summary

Vacancy: 1
Age: at most 40 years
Location: Dhaka (Baridhara)
Maximum Salary: Tk. 35720 (Monthly)
Experience: At least 3 years
Published: 14 Aug 2024

Requirements

Education

Master of Commerce (MCom), Executive Master of Business Administration (EMBA), Master of Social Science (MSS), Master of Business Administration (MBA)

Experience

At least 3 years
The applicants should have experience in the following business area(s):
NGO, Development Agency

Additional Requirements

Age at most 40 years

Experience in working in: Purchasing, Procurement & Logistics, Supply Chain Management. Expertise in MS XL essential.

Essential:

Communication Skill
Self-development
Ability to work under pressure and manage workload effectively
Supportive, effective and good team player
Loyal to organization with keen sense of responsibility
Respect Islamic/social norms, values and principles and practices personally and professionally.
Dynamic and Prompt
Honest and Hard ( smart) working
IT Skill: Proven Expertise of Microsoft Word/ Excel

Desirable:
Decision Making skill

Responsibilities & Context

Procurement Background and structural works- 15%

To be responsible for developing and introducing a standard Procurement system including various formats for Islamic Relief Worldwide Bangladesh (IRWB) under the supervision and guidance of Sr Procurement Officer.
To assist management for developing short and long term procurement plan and responsible to implement the plan accordingly under the supervision and guidance of Sr Procurement Officer.
To assist the Sr Procurement Officer for modifying, reviewing and developing IR Procurement activities.
To be responsible for ensuring proper management and maintain all documents and file related to all procurement of IRWB.
To be responsible for providing the relevant information and documents to the management as well as internal and external auditors.
Procurement functional works-70%
To arrange Procurement Committee (PC) meetings and prepare minutes / comparative statement for getting approval from Procurement Committee (PC).
Contract Management;follow up the vendors until the goods/services are duly delivered.
To be responsible for monitoring of Purchase Requisition (PR or PREQ), initiating process for purchase, RFQs or Press Tender, making preliminary evaluations of bids, preparing papers for final analysis and decision making.
Todevelop bidding documents, invitation to bids, bid receiving and evaluation and prepare contract with the selected bidders for approval.
To be responsible for vendor management, making yearly contract and agreement with the selected bidders under the supervision of Sr Procurement Officer.
To be responsible for preparing a bill of suppliers to maintain the billing system and submitting the same to designated department for the payment process.
The Asst Procurement Officer will be more committed and dedicated to the organization and will be responsible to meet emergency requirements of the organization.
To perform any other duties and activities as and when required by the management.
Procurement ancillary works-10%

To ensure that the sufficient resources are available to meet office requirements and the resources of the office are used efficiently and economically.
To be responsible to survey the market frequently and update the information related with procurement.
To be responsible to visit different field of IRWB as and when required.
To take part in the process of enlisting new suppliers for better competition regarding price, time & quality and maintain a database of suppliers, agents and vendor sand update the supplier enlisted document
Others as and when assigned by the management-5%

Participate & involved with seasonal programs (Ramadan, Qurbani, Winterization, etc.) activities.
Support to Implementation of the Emergency projects as per IRCO requirements.
Ensure that local purchases and expenditures are done as per Islamic Relief Bangladesh policy.
Maintain the stock book, inventory, and another essential registers properly and timely in an effective manner.
Support in the procurement of materials like requisition, follow-up, etc.
Take initiatives to ensure the security of project resources, staff and participants during the intervention.
Ensure required logistics are in placed timely.
Facilitate donor/external visits and ensure that recommendations of visitors are addressed.
Willing and able to travel frequently for extended periods and to remote areas of the projects.
Perform any other duties assigned by Supervisor.

Compensation & Other Benefits

Mobile bill, Tour allowance, Provident fund, Weekly 2 holidays, Insurance, Gratuity
Festival Bonus: 1

Other benefits will be provided as per organizational HR Policy

Workplace

Work at office

Employment Status

Full Time

Gender

Only Female

Job Location

Dhaka (Baridhara)

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