Associate Officer-Procurement

International Development Enterprises (iDE)

International Development Enterprises (iDE)

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Summary

• Vacancy: 1
• Location: Dhaka
• Experience: At least 2 years
• Published: 26 Jan 2025

Requirements

Education

Graduate from any reputed university preferably in business or related subject

Experience

• At least 2 years

Additional Requirements

Work Experience

• At least 2 years of relevant experience
• Strong understanding on Procurement & Asset Management
• Excellent administrative capabilities and managerial skills regarding official documents
• Experience in conceptualizing and creating strategic marketing and communication solutions
• Management and Technical Skills
• Always maintain a good working relationship with other colleagues.
• Constantly update immediate supervisor on any concern and managing conflict very well.
• Decision making process is to be clear, consistent, and transparent
• Ability to successfully supervise a limited number of staff

Personal Skills

• Good ability to communicate about financial matters
• High ethical and moral standards
• Excellent interpersonal skills
• Ability to work with various national and international team members and flexibility to adapt to different work conditions

Physical and Language Skills

• Ability to travel and undertake fieldwork in rural contexts.
• Written and oral communication skills in English, including ability to present coherent and convincing messages to different audiences
• Strong computer skills in Microsoft Office Suite, email and the internet
• Familiarity with internet-based software systems

Responsibilities & Context

iDE is an international NGO with over 40 years of experience in designing and delivering market-based anti-poverty programs in 11 countries. We are a world leader in making markets work for the poor as well as the longest-established market development specialist NGO in Bangladesh. iDE believes that markets can be a powerful force for improving smallholder prosperity by creating income and livelihood opportunities for poor rural households. iDE Bangladesh currently has eight projects in Agricultural Markets, Water Sanitation and Hygiene (WASH), and Access to Finance with a focus on women’s economic empowerment and climate-smart technologies.

iDE Bangladesh is looking for a qualified Associate Officer-Procurement to assist the Manager-Procurement & Asset Management in day to day procurement support, vendor enlistment, asset movement and recording, physical asset verification and reporting.

Reporting Line: Manager-Procurement and Asset Management

Key Responsibilities and Tasks:

The responsibilities of the Associate Officer-Procurement include but are not limited to the descriptions below.

Key Responsibilities

• Receive and register purchase request submitted by the concern department/ person;
• Provide support for receiving purchased product/service with checking the quantities, specification and quality;
• Assist Manager-Procurement & Asset Management to develop all necessary purchase related documents;
• Visit the market periodically to check prices of materials purchasing locally.
• Ensure the sanction checking before issuing PO or agreement.
• Follow up with suppliers to ensure delivery of goods and services are on time.
• Review procurement documents and prepare before the submitting the payment request to finance
• Prepare the payment request and submit it to the finance;
• Track record the payment request and maintain the procurement log sheet for each of the Procurement;
• Regularly update the asset and inventory register with detailed information after every asset purchase
• Carry out periodic physical asset verification and update accordingly
• Assist Manager-Procurement & Asset Management for processing necessary action relating to asset disposal
• Assist Manager- Procurement & Asset Management on reporting to donor and stakeholders on assets and its status as required
• Assist to complete the procurement process of goods and services for the operations department including the Hub offices and adhering to the procurement policies and procedures;
• Type documents and reports in English and Bangla;
• Assist to IT to repair office and IT equipment’s are in good condition

Employment Status

Full Time

Job Location

Dhaka

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