Breaking the Silence (BTS)

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Summary

Vacancy: 1
Age: at most 50 years
Location: Dhaka
Minimum Salary: Tk. 90750 (Monthly)
Experience: At least 5 years
Published: 7 Dec 2024

Requirements

Education

Master of Business Administration (MBA) in Accounting

MBA and Master’s in Accounting, Finance or other equivalent relevant discipline.

Experience

At least 5 years
The applicants should have experience in the following business area(s):
NGO

Additional Requirements

Age at most 50 years

Able to work under pressure and willing to frequent travel to field of the project.
Experience in Accounts keeping and Administration, Skilled in financial analysis Good writing and speaking skill in English and Bangla.
Must have proficient in computer operation, particularly in MS-Excel, MS-Access, MS Word and MS-PowerPoint.
Must have experience using accounting software.
Working Experience: Must have at least 5 (Five) years of experience Finance Officer.
The applicants should have experience in the following business area(s): Working experience in a National / International NGO.
Preference will be given to those who have worked on USAID-funded projects.
Age: Age limit maximum 50 Years. Experienced applicants age may be relaxed and frequently visit to Project area.
Tenure of Services Contract:
3 (Three) months’ probation period. After successful completion of the probation period, based on performance of the staff and recommendation from the supervisor, the post may be continued till project’s lifetime.

Responsibilities & Context

Job Context:

Breaking the Silence is a non-profit, voluntary organization registered with the Department of Social Services (Registration No. 05037, Date: 17 October 2000) and NGOAB (Registration No. 1642, Date: 20 May 2001). The organization works to establish child rights, prevent child abuse and child sexual abuse, prevent child marriage, accelerate child-friendly good governance, improve the quality of education at the primary and pre-primary level, prevent violence against women, empowering children and women. The organization is implementing a project named “USAID Bangladesh America Maitree Activiti (BAMA)” Project at Khulna and Sylhet districts. The project will be implemented by the support of ‘BRAC’ and Financed by ‘United State Agency for International Development (USAID)’. BTS is going to recruit the ‘Finance and Admin Manager’ for the mentioned project and the position’s desk office will be at Khulna and Sylhet districts.

Position Name : Finance and Admin Manager

Project Name : ‘USAID Bangladesh America Maitree Activity (BAMA)’

Job Description / Responsibilities :

Ensure compliance with all financial regulations, accounting standards, and organization and donor policies. Oversee and manage all financial operations including budgeting, cash call, and financial planning, budget variance. Prepare and present accurate financial reports, statements to the donor. Coordinate and manage external and internal audits to ensure accuracy and compliance. Identify and mitigate financial risks to the project. Track and monitor project expenses to ensure alignment with approved budgets. Perform other financial and administrative tasks as required.
Books of Accounts and Reporting: a) Check and ensure all bill voucher and finance documentations are made available on demand, b) Monitor day to day books of accounts, data entry and preserve all kinds subsidiary registers, c) Ensure all receipts and follow up of settlements of advances and evidences, d) Ensure all payments are charged into approved budget line, e) Ensure fund request, financial report and relevant documents are prepared in time, f) Maintain all kinds of banking transactions and associated tasks including bank reconciliation, g) Handling petty cash, filing of all vouchers.
Prepare Periodic Report and Budget Follow-up: a) Prepare periodic (Monthly/Quarterly) budget variance analysis reports, b) Prepare and revise annual budget as per need, c) Ensured the expenditure are incurred and booked in accounts respective budget line, follow up and report to Project Manager, d) Review the budget variance (under/Overspent) in the Budget line item.
Administrative: a) Introduce/execute/support organization’s administrative rules & procedures, b) Ensure logistics and materials as per program/admin requirements, d) Ensure mechanisms and direct support to staff for workable office environments, e) Review the expenditure of project office operation.
Program support and Documentation: a) Conduct field visit to examine the financial documents verification, provide feedback and support to financial dealings at major events, b) Ensure delivery of classified financial data to program and Line Manger, c) Follow up day to day expenses/financial operation and advice to improving the lack and internal control system, d) Preserve and maintain filing of all important financial documents, legal documents, staff financial contract, MOU, third party contract, financial information served to GO body, donor agreements, approved plan & budget, project proposal, bank information and audit reports, e) Maintain liaison with Head office administration, Finance and Human Resource departments.
Compliance: a) Ensure scrutiny of budget request/bills/payment requests and availability of budget, b) Ensure that all policies and procedures are in compliance with donor and funding source policies, procedures, agreement clauses, along with organization’s financial policies, c) Contribute opinion in improving internal control systems, financial discipline, transparency and accountability, d) Maintain current knowledge of government requirements and ensure compliance with tax regulations and other legal regulations, e) Review financial monitoring report and follow up the compliance.
Fixed Asset Management: Ensure inventory and identification of fixed assets at office and expatriate location maintaining liaison with relevant department of head office, b) Reviews periodically inventory/stock management.
Assistance to Internal Financial Monitoring Team and Auditors: a) Ensure all financial documentations are made available on demand of organizational financial monitoring team and external auditors, b) Response to audit queries and observation in consultation with Finance head of the organization, c) Support to organization in executing and follow up audit recommendations.
Requirement of Donor: a) Prepare the financial reports / statements maintaining the reporting schedule and provide other need-based financial statement as per requirement of donor through consultation with organization’s Finance Head, b) Ensure the reimbursements are adjusted with proper account, c) Coordinating with the donor officials relating to financial matters
Facilitate Tax & VAT deduction process: a) Ensure timely and properly deduction of vendor tax, VAT and personal tax, and deposit of taxes timely and preserves the all relevant documents, b) Information update on tax and VAT deduction process.
Others: a) Attend different project meetings and finance related meeting of donor, b) Attend capacity building training, orientation and events, c) Specific tasks assigned by organization’s Finance Manager, d) Coordinate and cooperate with project staff and finance department for smooth project financial operation, e) Any other assignments of organization management.

Skills & Expertise

Accounting

Communication

Finance/ Accounts

NGO

Compensation & Other Benefits

2 days weekend

Office time, Annual Leave, yearly increment & other facilities will be applicable as per ‘Recruitment and Human Resource Management Policy’ of Breaking the Silence.

Workplace

Work at office

Employment Status

Full Time

Job Location

Dhaka

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