Finance and Admin Officer

Society for Health Extension and Development (SHED)

 

Society for Health Extension and Development (SHED)

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Summary

• Vacancy: 1
• Location: Cox’s Bazar (Teknaf, Ukhia)
• Experience: At least 3 years
• Published: 29 Dec 2024

 

Requirements

Education

• Master’s degree in Finance, Accounting, Business Administration, or a related field. A professional certification such as CPA, ACCA, or equivalent is an advantage. Master’s degree holder will get preference.

Experience

• At least 3 years
• The applicants should have experience in the following business area(s):
  NGO

Additional Requirements

• Experience:
• At least 3 years of experience in financial management and administration, preferably within an NGO or international development project.
• Experience in budgeting, financial reporting, and procurement processes.
• Experience working with donor-funded projects, particularly in adhering to donor compliance requirements.
• Skills and Competencies:
• Strong knowledge of financial management principles, accounting practices, and financial reporting standards.
• Excellent organizational and administrative skills, with a keen attention to detail.
• Proficiency in financial software (e.g., QuickBooks, Tally) and MS Office, particularly Excel.
• Strong communication and interpersonal skills, with the ability to work effectively in a multicultural environment.
• Fluency in English and Bengali; knowledge of local dialects is an advantage.
• Ability to work independently and manage multiple tasks under tight deadlines.

Responsibilities & Context

Contract:

Initial contract of 33 months with a 3-month probation period. Renewal is subject to performance and availability of funding.

Reports to: Project Coordinator

Location: Ukhiya/Teknaf, Cox’s Bazar, Bangladesh

Duration: 33 Months/2 Year 9 Months (01 February 2025 – 31 October 2027) Probation Period: 3 Months

Position Summary:

The Finance and Admin Officer will be responsible for the financial management and administrative support of the peace-building and social cohesion project in Cox’s Bazar, Bangladesh. This role is critical to ensuring the project’s financial integrity, compliance with donor requirements, and efficient administrative operations. The Finance and Admin Officer will work closely with the Project Coordinator and the broader project team to manage budgets, financial reporting, procurement, logistics, and office administration.

Key Responsibilities:

• Financial Management:
• Develop, manage, and monitor the project budget, ensuring that all expenditures are within the allocated budget and compliant with donor and organizational policies.
• Prepare monthly, quarterly, and annual financial reports, including budget vs. actual expenditure reports, ensuring accuracy and timely submission.
• Manage cash flow, including the preparation and processing of payments, petty cash management, and reconciliation of accounts.
• Maintain accurate financial records, including receipts, invoices, and financial statements, ensuring they are properly documented and filed.
• Assist in the preparation and management of audits, providing all necessary documentation and information to auditors.
• Procurement and Logistics:
• Oversee the procurement process for goods and services required for the project, ensuring transparency, efficiency, and compliance with procurement guidelines.
• Manage contracts with vendors and service providers, ensuring timely delivery of goods and services.
• Coordinate logistics for project activities, including the arrangement of transportation, venues, and accommodation for meetings, workshops, and field visits.
• Maintain inventory records of all project assets and ensure their proper use and maintenance.
• Administrative Support:
• Provide general administrative support to the project team, including managing correspondence, scheduling meetings, and organizing project documentation.
• Ensure the smooth running of the project office, including the maintenance of office supplies, equipment, and facilities.
• Manage the filing system, both electronic and paper-based, ensuring that all project documents are organized and easily accessible.
• Assist with the preparation of project reports, presentations, and other documentation as needed.
• Compliance and Risk Management:
• Ensure compliance with all financial policies, procedures, and donor requirements.
• Monitor and report any financial risks or irregularities to the Project Coordinator, and assist in the development and implementation of risk mitigation strategies.
• Ensure that all project activities adhere to organizational policies, including those related to financial management, procurement, and administration.
• Capacity Building:
• Provide training and support to project staff on financial management, budgeting, and procurement procedures.
• Assist in building the capacity of the project team to understand and follow financial and administrative procedures, ensuring efficient and compliant operations.
• Coordination and Communication:
• Liaise with the Finance and Admin departments at the organizational headquarters to ensure alignment with overall financial management practices.
• Serve as the primary point of contact for financial and administrative matters related to the project.
• Ensure effective communication within the project team and with external stakeholders regarding financial and administrative issues.
• Other Duties:
• Perform any other duties as assigned by the Project Coordinator to support the successful implementation of the project.
• Stay updated on best practices in financial management and administration, integrating them into project operations.

Skills & Expertise

Good communication skills

NGO/ Other Services

Compensation & Other Benefits

• Salary and Benefits:
• = 59,578/= (Fifty-Nine Thousand Five Hundred Seventy-Eight Taka Only.)
• Competitive salary based on qualifications and experience, with benefits according to organizational policies.
• Location:
• The position is based in Ukhiya/Teknaf, Cox’s Bazar, with occasional travel to project sites and other locations as required.

Workplace

Work at office

Employment Status

Contractual

Job Location

Cox’s Bazar (Teknaf, Ukhia)

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