Finance and Admin Officer

Requirements

Education

Bachelor of Commerce (BCom) in Bachelor’s Degree/B. Com (Honors) with M. Com (Accounting) or BBA/ MBA with a major in Accounting or Finance from a recognized university.

Experience

At least 2 years

Additional Requirements

Age At least 28 years

Leadership and team management.

Planning and organizing.

Analytical and problem-solving skills.

Communication and coordination.

Report writing and documentation.

Decision-making and accountability.

Stakeholder relationship management.

Ability to work under pressure in humanitarian contexts.

Commitment to safeguarding, PSEAH, diversity, inclusion, and humanitarian principles.

Responsibilities & Context

Financial Management and Accounting:
Manage day-to-day financial operations in compliance with organizational policies, donor requirements and applicable regulations.
Maintain accurate accounting records, including cash book, ledger, journals and supporting documentation.
Prepare and process payment vouchers, journal vouchers, bank reconciliation statements and other accounting records.
Process staff salaries, volunteer incentives, vendor payments and statutory deductions accurately and on time.
Maintain financial records in the organization’s approved accounting software, ensuring timely and accurate data entry.
Prepare monthly, quarterly and annual financial reports, cash forecasts, fund requisitions and other financial reports required by management and donors.
Coordinate banking transactions and maintain effective liaison with banks and relevant authorities.
Budget Planning, Monitoring and Reporting:
Support the preparation, revision and monitoring of project budgets.
Maintain budget utilization and procurement request (PR) tracking against approved budgets.
Monitor project expenditures to ensure spending remains within approved budget limits.
Conduct Budget versus Actual (BVA) analysis, identify variances and recommend corrective actions.
Inform the Project Manager of significant budget deviations requiring donor approval or budget revision.

Compliance, Audit and Internal Control:

Ensure compliance with organizational financial policies, donor regulations and statutory requirements, including VAT, tax and other applicable obligations.
Verify financial compliance before processing procurement-related payments.
Maintain complete, accurate and organized financial and administrative documentation for audit, monitoring and donor review.
Coordinate internal audits, external audits, financial monitoring visits and donor assessments, and follow up on implementation of agreed recommendations.
Promote accountability, transparency, internal controls and value for money in all financial and administrative processes.
Procurement and Asset Management Support:
Work closely with the Procurement and Logistics Officer to ensure procurement activities comply with approved budgets, financial procedures and donor requirements.
Maintain inventory and fixed asset records in coordination with the Procurement and Logistics Officer.
Administration and Human Resource Support:
Manage office administration, utilities, office supplies, service contracts and other administrative functions.
Maintain personnel files, attendance and leave records.
Support recruitment, onboarding and other administrative and human resource processes.
Coordination and Capacity Building:
Provide financial guidance and orientation to project staff on financial procedures, budget management and donor compliance.
Communicate updates on financial policies and donor requirements to relevant staff.
Coordinate effectively with programme, procurement and support teams to facilitate smooth project implementation.

Safeguarding and PSEAH

Ensure the safety, dignity, and well-being of staff, contractors, volunteers, and community members by preventing abuse, neglect, harassment, exploitation, and discrimination.
Promote and comply with organizational Safeguarding, Prevention of Sexual Exploitation, Abuse and Harassment (PSEAH), Child Protection, and Code of Conduct policies.
Identify and mitigate safeguarding risks associated with engineering activities and construction sites.
Ensure all safeguarding concerns and reportable incidents are immediately reported through approved organizational reporting mechanisms while maintaining confidentiality and a survivor-centred approach.
Skills & Expertise
Budgeting and Forecasting
Financial Reporting
Microsoft Excel
Planning and budget
Proficiency in English and Bangla
Strong analytical and problemsolving skills.

Other Relevant Skills

Budgeting and Forecasting
Financial Reporting
Planning and budget
Strong analytical and problemsolving skills.

Compensation & Other Benefits

Weekly 2 holidays,Mobile bill

Workplace

Work at office

Employment Status

Full Time

Job Location

Cox`s Bazar (Ukhia)