Finance and Admin Officer

Association of Voluntary Actions for Society (AVAS)

Association of Voluntary Actions for Society (AVAS)

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Summary

• Vacancy: 1
• Age: at most 50 years
• Location: Barishal
• Maximum Salary: Tk. 25000 (Monthly)
• Experience: At least 2 years
• Published: 1 Jul 2024

Requirements

Education

• Bachelor of Commerce (BCom)

Experience

• At least 2 years
• The applicants should have experience in the following business area(s):
  NGO

Additional Requirements

• Age at most 50 years

Responsibilities & Context

• Association of Voluntary Actions for Society (AVAS) has been working in Bangladesh since 1998, with a vision of “Environment friendly, gender sensitive, fair and self dependent plural society” in Bangladesh. AVAS is currently implementing development and humanitarian projects in Barishal Division. AVAS is looking for a Accounts and Admin Officer for its “Assistance to persons with vulnerabilities through logistics support and capacity strengthening of Humanitarian stakeholders in Cox’s Bazar and Barishal districts in Bangladesh” Project funded by CDCS and Handicap International-Humanity & Inclusion (HI). Accounts and Admin Officer contributes to the Book Keeping, financial management implementation of the mandate and the 10-year strategy of Humanity & Inclusion in the country where s/he is based. Accounts and Admin Officer will be responsible for the financial management, HR documentation, Banking, ensuring compliance, implementing local laws along with close supervision of Executive Director of AVAS and Project ManagerSpecific Job Responsibilities and Tasks:General Management: Ensure quality financial Management in project implementation. Book Keeping and other relevant record keeping. Ensure internal control system in the project. Ensure safety and security of the project assets and fund. Establish Value for money in procurement. Maintain standers accounting considering IAS and BAS Regular update all records and registers. Manage project staff personal file and maintain administrative registers and files. Establish a healthy workplace and ensure all preventive measures to protect Child Abuse, Gender Violence, SEA&H and violation of safeguarding issues according to the policy procedures. Establish and reinforce Team speed. Provide financial strategic direction to project and seek ways to ensure closer complementarily /alignment of their work with that. Minimize financial and Administrative risks of achieving project objectives and take preventive actions. Perform any other related duties or responsibilities that may be assigned by the organization and donor agency.Financial Management & Reporting: Setup cash basis standard book keeping system Minimize fund flow risk and setup preventive measures. Provide training on financial related issues when necessary. Comply all local laws accordingly. Protect and Preserve data for future reference in a systematic manner. Manage and oversee grants; develop and maintain work, spending and procurement plans. Prepare/Ensure internal and external reports within agreed deadlines using AVAS and donor formats, as required. Conduct regular field visit, Banking. Perform Inventory management. Manage the project budget; oversee all budget expenditures and ensure they are allowable and allocable according to AVAS and donor regulations; review monthly Budget vs. Actual and expenditure sheets and collaborate with the Finance personnel to ensure accurate expenditures and reporting. Face and cooperate Internal and External Auditors and address their findings between the timeline. Facilitate to review the budget and submit their findings and recommendations to Director Finance/Executive Director for necessary action. Ensure timely VAT, TAX deduction at source and prepare and submit reports for different return form. Participate in the development/revise of proposals, budgets, and concept notes.People Management: Assist Project Manager in implementation of the work plan and quality of technical activities, share relevant information and direction to improve quality and achieve timelines. Assist Project Manager to timely staff performance Appraisal. Facilitate staff capacity development, including on-the-job coaching and mentoring, as appropriate. Ensuring a respectful working environment for employees and the public. Taking appropriate steps to resolve any grievances address all reports accordingly. Organizational Responsibilities Attend Regular Monthly Coordination meeting in AVAS HO. Read and comply all policy procedures of AVAS. Code of conduct should read carefully and obey strictly. Compulsory reporting of any suspicious matter or fact. Timely response in Cell phone and Email. Participates in all core programs of AVAS. Assigns tasks to practice management that give managers an opportunity to grow Working under AVAS Disaster Taskforce during emergency. Carry out any other tasks assigned by ED & Higher Authority

Skills & Expertise

Accounting Software

Computer skill

Financial Reporting

VAT Tax

Employment Status

Full Time

Job Location

Barishal

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