MAKALOT BANGLADESH LTD.
Requirements
Education
Bachelor/Honors
Experience
2 to 6 years
The applicants should have experience in the following business area(s): Garments
Freshers are also encouraged to apply.
Additional Requirements
Age At least 18 years
Only Female
Responsibilities & Context
1. Front Desk Management
Greet and welcome all visitors, buyers, auditors, vendors, job applicants, and employees in a professional and courteous manner.
Maintain a clean, organized, and professional reception area.
Ensure visitors receive proper assistance and are directed to the appropriate department or personnel.
2. Visitor Management & Security
Maintain the visitor register and issue visitor badges or passes.
Verify visitor identity according to factory security procedures.
Inform concerned departments about visitor arrivals.
Ensure compliance with factory access control and security policies.
Coordinate with the Security Department regarding visitor movement.
3. Telephone & Communication Management
Receive and transfer incoming telephone calls efficiently.
Handle inquiries professionally and provide accurate information.
Record and forward messages to concerned employees.
Maintain telephone directories and emergency contact lists.
4. Mail, Courier & Document Handling
Receive, record, and distribute incoming letters, parcels, and courier documents.
Arrange dispatch of outgoing documents through courier services.
Maintain courier registers and delivery records.
Ensure confidential documents are handled securely.
5. Administrative Support
Assist the HR and Administration Department with routine administrative tasks.
Maintain records of meeting room bookings.
Arrange refreshments for management meetings, buyers, and auditors when required.
Prepare basic reports related to reception activities.
6. Buyer & Auditor Support
Welcome buyers, auditors, and business guests professionally.
Coordinate with concerned departments before scheduled visits.
Arrange meeting rooms and necessary facilities.
Ensure visitors experience a professional and organized environment.
7. Employee & Candidate Assistance
Guide job applicants regarding interview procedures.
Assist employees with basic information related to administrative services.
Coordinate with HR for interview schedules and candidate arrivals.
8. Office Coordination
Coordinate with Administration, HR, Security, Compliance, and other departments.
Monitor reception supplies and request replenishment when necessary.
Report maintenance issues in the reception area.
9. Record Keeping
Maintain accurate records of visitors, phone calls, courier services, and official correspondence.
Ensure proper filing and documentation according to company procedures.
10. Compliance & Confidentiality
Maintain confidentiality of company information and documents.
Follow company policies, Code of Conduct, and compliance requirements.
Support factory compliance during buyer, customer, and certification audits.
Adhere to workplace safety and security procedures.
11. Emergency Response
Assist during emergency situations by notifying relevant personnel.
Support evacuation procedures according to the factory emergency response plan.
Maintain updated emergency contact information.
Additional Responsibilities
Perform any other duties assigned by the HR Manager, Administration Manager, or Factory Management.
Support company events, training sessions, and employee engagement activities as required.
Skills & Expertise
Communication and interpersonal skill
Multitasking skill
Office Administration
Visitor Management
Other Relevant Skills
Front Desk
Compensation & Other Benefits
Lunch Facilities: Full Subsidize
Festival Bonus: 2
Attendance Bonus
Earned Leave Encashment
Yearly Increment
Workplace
Work at office
Employment Status
Full Time
Gender
Only females are allowed to apply.
Job Location
Gazipur
To apply for this job email your details to apply@chakricircular.com