Head of Station Administration

SQ Group

SQ Group

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Summary

• Vacancy: —
• Age: at most 35 years
• Location: Mymensingh (Bhaluka)
• Experience: 8 to 12 years
• Published: 21 Sep 2024

Requirements

Education

• Bachelor of Business Administration (BBA)

Experience

• 8 to 12 years
• The applicants should have experience in the following business area(s):
  Garments

Additional Requirements

• Age at most 35 years

• Experience of handling plant administration activities.
• Candidates from Army background will be given preference.
• Candidates willing to stay at Company dormitory or relocating/residing in Bhaluka, Mymensingh will be preferred.

Responsibilities & Context

• Jointly with supervisor develop a plan for administration services; Submit annual plan to management.
• Identify and analyze budget requirements from past data and forthcoming requirements forecast; Submit budget to management for approval.
• Monitor procurement process for approved budget; Track all approved services and deliverables; Take approvals for specific or special requests with appropriate justification.
• Manage and allocate responsibilities to administration staff; Review daily checklist of activities.
• Review scheduled maintenance activities; Communicate to respective department heads of undertaken future activities and precautions required if any.
• Review and approve all administration related bills and invoices
• Identify external vendor requirements for different services.
• Receive long list of vendors identified for empanelment from subordinates; Identify and approve final vendor for empanelment based on performance criteria.
• Assess vendors based on quality, price and time of services.
• Approve renewals of contracts for security, housekeeping, hospitality, catering vendors.
• Approve vendor contract terms and conditions; Review job and evaluate/assess optimal allocation of deployed workforce.
• Track adequate supervision of the daily operations; Review performance reports and take action as necessary.
• Identify the security threats/requirements of plant, approach area and entire station facilities.
• Approve and track allocation and arrangement of deployment of guards; Review security manual policies periodically.
• Monitor routine activities; Liaise with service provider for necessary reviews; Review training methods used for guards
• Approve transport policy; Periodically review and approve changes.
• Monitor company owned vehicles usage as per norms; Provide necessary guidelines for upkeep/ maintenance.
• Provide approvals on necessary transport related bills and services.
• Track necessary operational guidelines to all staff and vendor employees across hospitality and housekeeping activities; Receive feedback reports; Take action on negative feedback as required.
• Track daily maintenance of plant unit facility management; Take daily updates and review from staff.
• Monitor discipline in visitor management and security.
• Track maintenance and upkeep activities of guesthouse; Provide necessary approvals for usage and management
• Track team performance at an overall and individual level and provide support/ guidance wherever required to ensure achievement of yearly plans.
• Manage effective resource allocation across different teams, enhance the capability quotient of team members and drive higher team engagement through appropriate HR interventions

Workplace

Work at office

Employment Status

Full Time

Job Location

Mymensingh (Bhaluka)

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