Médecins Sans Frontières

Summary

Additional Requirements

Essential – Bachelor Degree
Preferred: Minimum of a Diploma in HR Management or Business related field.
Essential – 3 years working experience in HR role.
Preferred – Previous working experience with MSF or any recognized INGO.
Preferred – Previous working experience in Payroll, Recruitment and Personnel filling.
Essential – Fluency in English
Essential – Fluency in Bengali
Desirable – Speech / understand Chittagonian language
Essential computer literacy (Word, Excel, PowerPoint, Internet)
Desirable – Training cycle
Desirable – Experienced user in HOMERE ERP System

Under supervision of the Project HR Manager managing personal files in order to ensure accuracy, compliance and on time payments.
Updating the HR database and personal files to facilitate HR processes management.
Updating Social security & Tax office files in order to meet legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance
Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative
Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project HR Manager in translating documents into local language and assisting in meetings upon request.
Additional HR/ Admin tasks delegated by the Project HR Manager

Management of Disciplinary Cases;

Translating disciplinary documents from Bengali to English and vice versa.
Encoding of disciplinary cases in HOMERE and maintaining an updated database of the same.
After getting the greenlight from HR Manager, communicate with witnesses, responsible person and any relevant stakeholder with regards to any information that needs to be relayed.
Taking minutes in a disciplinary meeting.
Maintaining high confidentiality during disciplinary cases.

Staff and HR File Management:

Ensuring all staff files are updated as per the MSF filing index.
In close collaboration with HRM and PAM, archiving and updating individual employee files to ensure accuracy, compliance and on time payments;

Other HR Administartive Tasks

Leave Management:
Match leave records with Homere data and manager tracking sheets.
Prepare and maintain a leave tracking sheet by department at the start of the year.
Support the managers and supervisors for planing their staff leaves.
Share the staff leave balance overview sheet to all the managers and supervisors every month.

Team Support and follow-ups:

Assist the HR Manager during the periodic HR audits.
Provide necessary support to the HR colleagues when required.
Provided daily/weekly updates of his/her tasks and seek support from the manager where required.
Gap fil the HR Assistant counterpart when required.
Conduct routine hospital visit to collect and distribute the necessary documents to the staff and advise or support the managers and supervisors on the HR issues where needed.
Regularly communicate any necessary changes in HR policies and procedures with all the staff by conducting a meeting and or with the support of managers and supervisors.

• This is a permanent contract with three months of probation period.

• Salary according to Level 6 of the internal MSF salary grid (BDT 68,000/- gross, before seniority and income tax deduction).

• Salary is not negotiable.

• 2 annual leave days per month worked.

• 2 Festival Bonuses after completion of one year of uninterrupted service.

• Medical insurance for employee and direct dependents.

Work at office

Full Time

Only Female

Cox’s Bazar (Ukhia)

To apply for this job email your details to admin@chakricircular.com