IT, Administration & Procurement Assistant

Muslim Hands International

 

Muslim Hands International

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Summary

• Vacancy: 1
• Location: Dhaka
• Maximum Salary: Tk. 40000 (Monthly)
• Published: 5 Mar 2025

 

Requirements

Additional Requirements

• Bachelor’s degree or Diploma in information technology, Computer science or a related field.

• Minimum of 3-4 years of experience in Information Technology and administration, preferably within an NGO or international organization.

• Strong knowledge of Network Engineer/Network Administrator, Hardware Engineer, IT System Management

• Excellent organizational and multitasking skills.

• Skills on Microsoft office package.

• Knowledge on IT Service Management

• Strong interpersonal and communication skills.

• Ability to work independently and as part of a team.

• High level of integrity and commitment to ethical standards.

• Fluency in English and Bangla, both written and spoken.

Responsibilities & Context

Reporting to: Administration & Procurement officer

Organization Overview:

Muslim Hands International is a non-profit organization dedicated to providing humanitarian aid and sustainable development projects to communities in need around the world. Muslim Hands International is dedicated to alleviating poverty and suffering around the world. With a focus on sustainable development, emergency relief, and community empowerment, Muslim Hands International operates in various countries, including Bangladesh, providing aid and support to those in need regardless of race, religion, or gender. With a focus on serving vulnerable populations, Muslim Hands International Bangladesh operates various programmes aimed at improving education, healthcare, livelihoods, and emergency relief efforts.

Position Overview:

The IT, Admin & Procurement Assistant will be responsible for managing the IT functions and Assist in administrative & procurement processes of Muslim Hands International Bangladesh. This role involves ensuring efficient IT operations, adherence to organizational policies, and effective administrative and procurement related practices to support programmatic activities.

Key Responsibilities:

IT (50%):

• To plan, design and implement IT and Telecommunication systems as required to fulfil the operational needs.

• To install, configure, maintain and repair computer networks (including Router, Switch, Access Point, Network data backup, Network Printers etc.), Power backup systems, Computer equipment (hardware & software) and to ensure their effective functioning according to the set standard and procedure.

• Manage network infrastructure, ensuring stability and security.

• To manage beneficiary database, server or other information management systems.

• To routine check up on the accessibility and availability of the internet service, server database etc. services and take appropriate corrective actions in case of any failure or problem.

• To liaise with Internet Service Provider (ISP) and other vendor & suppliers of the ICT products where appropriate.

• To ensure prompt response to users’ calls for necessary troubleshooting (includes all field office staffs in Gazipur, Sylhet, Cox’s Bazar and visitors).

• To disseminate the proper ICT procedures, adapt to the local needs and assist in hands on Training.

• To maintain IT Asset Inventory and ensure insurance coverage.

• To participate in the technical evaluation of the bids and provide necessary Technical Support for IT Procurement according to the Standard procedure.

• To maintain standard filing following paper-based procedure as well as Online System.

• To work towards ICT capacity development of Muslim Hands International staffs.

• To coordinate with Global ICT team and regular field visit to monitor IT & Administrative issues in the field offices.

Administration (30%):

• Oversee day-to-day administrative functions, ensuring efficient office operations.

• Assist to Manage office supplies, inventory, and equipment maintenance.

• Assist Admin & Procurement Officer for the periodical verification of the MHIB Asset, maintenance of equipment and vehicles, travel, store’s inventory and management. Report any missing and unfound assets.

• Handle correspondence, documentation, and filing systems.

• Assist to the Administration & Procurement officer on Office stock and asset management.

• Assist in organizing meetings, workshops, and events.

• Support and organize staff movement (national/international plan) along with bus/plane/train ticket and hotel reservation.

• Support the Administration & procurement officer and other senior staff with administrative tasks.

• Assist in managing office vehicle (ensure fuel, maintenance and legal issues) following employee movement plan.

Procurement (20%):

• Assist in preparing and processing purchase orders, contracts, and agreements.

• Assist in ensuring timely and accurate delivery of goods and services.

• Assist in Maintaining proper archive of procurement related records and documentation for auditing purposes.

• Assist in ensuring compliance with organizational procurement policies, NGOAB regulations and donor requirements.

• Any other work-related duties and responsibilities that may be assigned by the line manager.

Gender Equality Commitments:

MHI Foster an environment that supports values of women and men, and equal access to information and provide a work environment where women and men must be evaluated and promoted based on their skills and performance. We respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion, race, color, ancestry, national origin, age, or marital status and value and respect all cultures.

Safeguarding Commitments:

The appointee must perform his/her duties in accordance with the Muslim Hands International Code of Conduct and Safeguarding Policy and remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct yourself in a manner consistent with the Safeguarding Policy.

Employment Status

Full Time

Job Location

Dhaka

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