Junior Administrative Specialist

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH

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Summary

• Vacancy: 1
• Location: Cox’s Bazar
• Experience: At least 3 years
• Published: 12 May 2025

Requirements

Education

• Bachelor of Business Administration (BBA)

Bachelor of Business Administration major in Finance/ Management or any other relevant subject.

Experience

• At least 3 years
• The applicants should have experience in the following business area(s):
  NGO

Additional Requirements

Professional experience

• Minimum 3 years of professional working experience in the field of administration, contract and procurement management.

Other knowledge, additional competences

• Ability to work well under pressure and must be a strong team player.
• Must have good interpersonal and communication skills both oral and written.
• Fluency in English is essential.
• Ability to work in an intercultural environment.
• Excellent working experience in modern IT systems
• Eager to learn and work with various activities of Finance and administrative unit
• Ability to cope up with changing work modalities including remote management of implementing partners and other key stakeholders.

Responsibilities & Context

GIZ Bangladesh is currently seeking applications for the position of “Junior Administrative Specialist” from candidates under “Socio-economic Support to Host and Displaced Communities in Cox’s Bazar District (SHADE) Project.

Number of Position: 01

Job Location: Cox’s Bazar .

Contract Duration: 1 year

Band: 03

A. Responsibilities

• Ensure proper administrative management according to GIZ rules and regulations.
• Ensure close communication and follow up with service providers.
• Ensure all running service provider contracts are finalized within the agreed time frame and that finalization of contracts.

The position holder is responsible for the following tasks:

B. Tasks

General Administration

• Coordinate all administrative and logistic arrangements for the project in Cox’s Bazar office (meetings, seminars, trainings, workshops etc.)
• Administer all travel arrangements for internal staff members, counterparts, consultants and incoming visitors; include managing hotel requests, transport arrangements (flights, cars, public transports, etc) in accordance with GIZ Rules and Regulations (PuR)
• Ensure that all travel claims and related documents are processed on time
• Maintain inventory records
• Vehicle management such as movement register, calculation of monthly fuel consumption, supervision of repair and maintenance
• Monitor availability of supplies and perform procurement-related activities up to the specified guideline amount.
• Handle official correspondence (e.g. receiving and disbursing government letters)
• Support the Security Focal Point in issues related to SRM (Security Risk Management)

Procurement

• Procurement of goods and services independently procure materials / and service within project’s limit according to GIZ’s rules and regulations
• prepare purchase order of goods and service contract within the project threshold
• Facilitate and coordinate with CO and HQ for procurement of materials and equipment and service contracts.
• Make timely follow-up with the suppliers e.g. invoices are submitted properly, timely, and orders are finalized within the agreed timeline.
• To assist in making yearly procurement plan with revisions as required by CO, HQ
• Properly maintaining a paper file E on-site and digitally archive in DMS for the same.

Employment Status

Contractual

Job Location

Cox’s Bazar

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