FH Association (Cox’s Bazar)

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Summary

Vacancy: 1
Location: Cox’s Bazar
Experience: At least 3 years
Published: 13 Jun 2024

Requirements

Education

Bachelor of Business Administration (BBA), Master of Science (MSc), Master of Business Administration (MBA), Master of Business Administration (MBA) in Supply Chain Management

Experience

At least 3 years
The applicants should have experience in the following business area(s):
NGO, Development Agency

Additional Requirements

A commitment to serving the poor and in full agreement with FH’s foundation and beliefs as expressed in The Heartbeat: our Values, Vision, and Purpose
Excellent people skills including warmth and sensitivity, conversational, able to relate to and effectively communicate with people from different cultures (at various levels within the organization);
High integrity and a strong sense of professional ethics;
Able to self-manage a diverse and dynamic set of responsibilities, proactively solve problems and / or suggest viable solutions while advancing goals and objectives;
Demonstrated computer operating skills, including proficiency in Microsoft Office products, Google platform, and virtual technologies such as Skype and / or GoToMeeting;
Excellent organizational skills; ability to plan and coordinate work, ensure the efficient flow of projects and processes;
Strong people management skills / interpersonal skills with the ability to motivate, teach and mentor staff and volunteers;
Comfortable and persuasive when speaking before both large and small groups;
Ability to interact positively with all levels of the organization and across organizational and cultural boundaries.

Responsibilities & Context

The Logistics Officer is responsible for warehouse management for FH (JRRP) Bangladesh needs. Will be in-charge to manage storage spaces in Cox’s Bazar, Uhkiya, kutupalong camp and accountable for warehouse inventory by coordinating movement of product from production to warehouse shipping. S/he will be supervising the efficient and timely movement of food and non-food relief supplies. Assists the Sr. Manager- Operations in the planning and execution of reception, storage, transport and distribution support to the JRRP programs.

Principal Responsibilities

Key Result #1: Warehouse Management

Supervise the Logistics Personnel in Cox’s Bazar, Ukhiya and Kutupalong Camps.
Ensure stock management procedures as per donor direction (stock cards, records, filing, and identification).
Ensure proper identification of all arrival/departure material (quantity, quality and delivery)
Responsible for preparing reports for warehouse inventory to the line manager.
Responsible for organizing FH warehouses and stores by maintaining accurate and systematic storage of stock.
Oversee and maintain cleanliness upkeep both within and outside warehouse premises. Maintain a workable cleaning rotation for within and outside the area;
Ensure correct preparation of deliveries (waybills, GRN’s etc.);
Respect FH and donors physical stock management requirements (organization, cleaning, ventilation);
Ensure that all goods are packed safely and segregated according to their nature
Ensure receipt of goods is in good order as described on the purchase order & requisition ensuring relevant technical advice for receiving goods of specific technical nature. Organize the loading/unloading of store goods when dispatching to projects.

Key Result #2: Asset and equipment management

Ensure secure storage of all assets in the stores, office and other facilities
Responsible in receiving assets, inspecting and verifying all incoming FH assets and supplies;
Manage asset inventory and tracking systems for all FH assets in Cox’s bazar and provide support to other field offices as necessary.
Conduct periodical and annual inventory counting and report to the line management according to FH procedures, including ensuring all field office locations maintain appropriate standards and procedures.
Keeps track of all asset and equipment movements and updates asset and equipment registers.
Prepare list of obsolete asset and items for management decision and carryout the disposal accordingly.
Ensure all assets and FH properties are maintain to a good working order and appropriate standard.
Produces asset and equipment reports on a monthly basis.

Key Result #3: Inventories/Stock management

Conduct monthly inventory of stock and ensure that stock cards are created, up-to-date, and accurate;
Keep inventories ledger up to date·
Carry out regular stock reconciliation and report of any discrepancy to the line manager·
Assists in compiling daily stock report for the line manager;·
Prepare inventory reports of all assets twice a year.·
Prepare all staff inventory reports per quarter.
Key Result #4: Staff management, development, and security
Models’ leadership to all staff and intentionally develops the leadership potential of key staff in the FH field by walking closely with the senior leadership team, and coaching and mentoring key direct reports.
Works closely with the Senior Leadership Team to build their capacity and teamwork
Ensures the proper recruitment, orientation, training, development, and care of all FH field staff.
Ensures appropriate duty of care provisions are in place for all staff and visitors, with particular attention paid to security concerns;
Provide leadership and people management expertise in managing change initiatives within country, bridging different ways of working and diverse working cultures within the teams;
Keep abreast of environmental, economic, social, political, and religious conditions in the field, and report on such conditions as needed;

Skills & Expertise

Asset management

Good people skills

Problem Solving

Staff Management

Stock Management

Warehouse Management

Compensation & Other Benefits

Mobile bill, Medical allowance, Weekly 2 holidays, Insurance

Employment Status

Contractual

Job Location

Cox’s Bazar

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