MIS and Documentation Officer

WAVE Foundation

 

WAVE Foundation

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Summary

• Vacancy: 1
• Age: at most 35 years
• Location: Anywhere in Bangladesh
• Maximum Salary: Tk. 50000 (Monthly)
• Experience: At least 3 years
• Published: 1 Jan 2025

 

Requirements

Education

• Bachelor/Honors

Academic Qualifications

• The incumbent should possess Bachelor (Hons.) and Master’s degree in Social Science/Development Studies/Statistics from a UGC-approved university.

Experience

• At least 3 years
• The applicants should have experience in the following business area(s):
  NGO

Additional Requirements

• Age at most 35 years

Working Experience and Other Qualifications

• The candidate should have a minimum of three (3) years of work experience in monitoring and evaluation/MIS and documentation in a development organization that works in Bangladesh.
• Candidate having relevant experience of working in donor-funded projects would be preferred.
• Experience of working in enterprise development related projects will be an added advantage.
• Strong technical knowledge in reporting through online-based management information system;
• Excellent competency in working with MS Office packages;§ Excellent competency in performing data collection using paperless technologies like Open Data Kits/KoboToolbox;
• Strong analytical capacity using SPSS/STATA would be and added advantage;§ Good interpersonal and communication skills.
• Fluency in English and Bengali languages is essential.§ Must have a valid motorcycle driving license.

Age Limit: Maximum 35 years of age on the last date of application.

Duration of the Position: The employee will initially be hired for a one-year term, with the possibility of extending the contract till 30 June 2028, based on satisfactory performance.

Workplace: Work at project office (Chuadanga) with frequent field visit (at least 60% of time) in Sub-project Working Areas

Job Location/Sub-project Working Areas: The sub-project will be implemented across Chuadanga and Meherpur districts.

Responsibilities & Context

Job Context

WAVE Foundation is a civil society organization established in 1990, has been implementing multifaceted activities for the socio economic development of the poor and marginalized as well as the establishment of universal human rights and good governance. Besides, the organization is conducting issue based policy advocacy and campaigns. WAVE is driven by its motto ‘Together for Better Life’ towards the vision of establishing ‘A just and Prosperous society’. WAVE has organized its activities into 6 programs: 1) Poverty Eradication and Livelihood Development 2) Community Financing and Entrepreneurship Development 3) Agri-Food System Transformation 4) Governance, Rights and Justice 5) Social Development and Youth Empowerment 6) Climate Justice and Renewable Energy Promotion. WAVE Foundation is going to implement a sub-project titled ‘Promotion of Value Added Fruits for Sustainable Growth and Instituting RECP Practices’ as a part of the ‘Sustainable Microenterprise and Resilient Transformation (SMART)’ project. This sub-project aims to increase resource-efficient and resilient green growth of microenterprises (MEs) under High value crops (Fruits) sub-sector. The project is jointly financed by the World Bank, Palli Karma-Sahayak Foundation (PKSF), and WAVE Foundation. Sub Project Objective are- to adopt resource efficient, cleaner production and good agricultural practices (GAP), to adopt climate resilient technologies; to promote processing and marketing of fruits, to promote circular economy and to increase technical knowledge and capacity of the MEs. For implementing the project in the sun-project working area of Chuadanga and Memherpur WAVE Foundation is seeking qualified candidate for the position of the ‘MIS and Documentation Officer’ in it’s Project Management Unit (PMU) of this project.

Key Responsibilities: The ‘MIS and Documentation Officer’ will work under the direct supervision of the Project Manager and will undertake following duties and responsibilities, which are essential but not limited to:

Monitoring, Data Collection and Record Keeping

• Ensure that the baseline study and final evaluation of the sub-project level is completed smoothly and effectively;
• Monitor the implementation of project-level activities by visiting the fields frequently;
• Conduct field-level and real-time data collection maintaining consistent data collection standards/guidelines and/or protocols;
• Ensure proper record keeping of data and provide required support to team members during Resource-Efficient and Cleaner Production (RECP) screening/profiling and filling up the MIS reporting templates/forms;
• Proper archiving/preservation of collected data to meet the periodic data needs.

Data Verification, Entry and Cleaning

• Verify the authenticity and validity of the collected data by cross-checking with other records and re-visiting project participants;
• Implement the real-time data collection using tab/mobile applications;
• Input verified data into relevant databases or software systems;
• Perform data cleaning to remove duplications, errors, or inconsistencies;

Ensure that the integrity of data is maintained throughout the entry process

MIS Reporting and Documentation

• Maintain organized and accessible records of all data and activities;
• Assist Project Manager to prepare monthly/quarterly/yearly project progress report;
• Document and inform the team members on the anticipated procedural challenges and changes regarding data management;
• Ensure that all the documentations are up-to-date and well aligned with organizational policies, regulations and guidelines;
• Capture key lessons, document best practices and case stories;

• Assist in-house teams or consultants to prepare video documentaries, booklets, brochures, posters, banners, etc.

Other Responsibilities

• Maintain liaison and coordination with PKSF regarding monitoring, evaluation, reporting, and documentation as well as make extensive field visits on a regular basis;
• Any other tasks, duties, or specific tasks assigned by the Project Manager and senior management of the WAVE Foundation.

Compensation & Other Benefits

• Festival Bonus: 2

Salary and Allowances

• Monthly consolidated salary is BDT 50,000 with early increment as per project provision.
• Other admissible benefits (Festival Bonus, Bangla Noboborsho allowance, Mobile allowance, etc.) as per the organization’s policy/project provision.
• Salary and other admissible benefits (if any) are inclusive of all taxes as imposed by the government of Bangladesh. Taxes will be deducted at sources as per government rules.

Workplace

Work at office

Employment Status

Full Time

Job Location

Anywhere in Bangladesh

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