Personal Secretary to the Hon`ble Managing Director & CEO

Golden Harvest Group

Summary

• Vacancy: 01
• Age: at least 25 years
• Location: Dhaka
• Salary: Negotiable
• Experience: At least 2 years
• Published: 19 May 2025

Requirements

Education

• Masters

Experience

• At least 2 years
• The applicants should have experience in the following business area(s):
  Manufacturing (FMCG), Agro based firms (incl. Agro Processing/Seed/GM), Group of Companies, Ice Cream

Additional Requirements

• Age at least 25 years

• Proven experience in roles such as Personal Secretary, Executive Assistant, or Public Relations Officer.
• Must be smart, sincere, trust worthy, and possess a pleasant personality with a strong sense of professionalism.
• Demonstrated proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), email handling, internet research, and virtual meeting platforms (Zoom, MS Teams, etc.).
• Strong interpersonal and communication skills, with the ability to work effectively in a multicultural environment.
• Excellent time management and organizational skills with the ability to prioritize tasks and meet tight deadlines.
• Must be proactive, innovative, and capable of working independently as well as under pressure.
• High level of discretion, confidentiality, and integrity in handling sensitive information.
• Proficiency in English is mandatory.
• Strong problem-solving ability, with great attention to detail and a high degree of accuracy.
• Professional demeanor and appearance are expected at all times.
• Willingness to work extended hours, including weekends, if required.
• Must be self-motivated, resourceful, and committed to continuous learning and development.

Responsibilities & Context

Golden Harvest Group is one of the largest and most respected business conglomerates in the country, engaged in diverse business sectors with a legacy of excellence and innovation. We are currently looking for a dedicated, honest, experienced, and skilled professional to join our team as a Personal Secretary to the Hon’ble Managing Director & CEO.

Executive & Administrative Support

• Assist the MD & CEO in managing all daily affairs of the office with utmost confidentiality.
• Maintain the MD’s calendar by coordinating appointments, meetings, conferences, and events.
• Act as the first point of contact for calls, emails, and correspondence; screen and prioritize as needed.
• Manage the day-to-day administrative activities including note-taking, filing, scheduling, and office organization.
• Maintain and preserve confidential documents, records, and important files systematically.

Communication & Correspondence

• Take dictation and compose correspondence on behalf of the MD & CEO.
• Communicate effectively with government, private, and international organizations.
• Handle all types of official, business, and other correspondence independently.
• Compose confidential letters and memorandums in response to inquiries in both Bangla and English.

Travel & Event Management

• Make domestic and international travel arrangements, including flight, hotel, visa, transportation, and venue booking.
• Ensure proper coordination of site visits, meetings, and events involving the MD & CEO.
• Occasionally accompany the MD & CEO during travel to assist with note-taking and logistical support.

Meeting & Documentation

• Arrange and coordinate internal/external meetings, prepare agendas, collect materials, and record minutes.
• Circulate minutes and follow up with stakeholders on assigned action items.
• Prepare reports, presentations, and briefing materials for the MD & CEO.
• Support the planning and execution of professional conferences, training sessions, and strategic meetings.

Liaison & Coordination

• Liaise with government officials, embassies, media, private stakeholders and others.
• Serve as a central coordination point for communication among departments and external bodies.
• Follow up with concerned persons on tasks assigned by MD & CEO and report progress.
• Visit different sites as instructed by the MD & CEO and provide updates on relevant matters.

Secretarial Duties

• Manage secretarial functions for the MD & CEO.
• Manage databases of contracts, and engagements.
• Draft meeting agendas, coordinate documentation, take minutes, and ensure follow-up on action points
• Manage social media activities of the MD & CEO or organization as needed.

Strategic & Research Assistance

• Support strategic planning, data analysis, research, and reporting for business decisions.
• Assist in managing special projects, pending tasks, and follow-ups.
• Any additional tasks as assigned by the Hon’ble Managing Director & CEO.

Skills & Expertise

Drafting

Executive Assistance

Good communication skills

Meeting Management

MS Word Excel PowerPoint OneNote ERP based service

Multitasking

Personal Secretary

Reporting and Documentation

Secretarial tasks

Compensation & Other Benefits

• Mobile bill
• Salary Review: Yearly
• Festival Bonus: 2

Other Benefits: As per company policy

Workplace

Work at office

Employment Status

Full Time

Job Location

Dhaka

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