HELVETAS Swiss Intercooperation Bangladesh
HELVETAS Swiss Intercooperation Bangladesh
HELVETAS Swiss Intercooperation Bangladesh
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Summary
- Vacancy: 1
- Age: at least 26 years
- Location: Dhaka
- Minimum Salary: Negotiable
- Published: 9 Jun 2024
Requirements
Education
- Bachelor’s degree in any related subject from reputed University or College in Bangladesh.
- Diploma in Administration/Office Management /Front Office Management/Logistics or any other relevant diploma preferred
Additional Requirements
- Age at least 26 years
- Strong communication skills and ability to work independently as part of a team.
- Courses on VAT/TAX, Secretarial services and analytical skill.
- Work experience with an NGO required.
- At least two (2) years’ experience in front office work required.
- Working experience in Admin and Logistics would be added advantage.
- Self-directed, reliable, accountable, professional; fair & objective; effective coordination & delegation.
- Professionalism, Good communication, Responsive, Flexibility and adaptability etc.
- Personal qualities of integrity, credibility, and dedication.
Responsibilities & Context
- Welcome visitors, vendors and national staff at the front office in a professional manner. Maintain register for visitor and vendors.
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Answers the phone (PBX, Mobile, Intercom) and helps international staff/visitors when they arrive at office.
- Update the phone directory, picture directory, PNGO/donor agencies/ Embassy address.
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Proactive survey the Country Office building in monthly basis and ensure proper maintenance of the office building and its facilities (AC, photocopier, printer, scanner, electronic goods etc.).
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Weekly basis monitor the office building floors and record the feedback in the register to follow-up the cleaners and support staff.
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Check overtime sheet, vehicle use report, monthly vehicle activity report, invoice (hotel, telephone, electricity, water, other utilities, car rental etc.) and submit to the finance for payment.
- Arrange logistics for meeting/workshop/training/retreat as per the request.
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Ensure airtime recharge to mobile phone of PD staff/shared project staff by the 5th of the month.
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Maintain quality filing system (vehicle activity report, vehicle morning check-up sheet, hotel agreement and legal documents, electricity, telephone, PRF, work order).
- Conduct physical assets verification once a year and update the asset list of PD.
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Ensure the PD’s assets are numbered, updated/entry in the Inventory Management System.
- Report immediately for any loss/theft of office assets to the Administration Manager
- Assist in drafting letters to various Government department in getting appropriate VISA for official visitors to Helvetas Bangladesh.
- Any other task assigned by the line manager.
Workplace
Work at office
Employment Status
Full Time
Gender
Only Female
Job Location
Dhaka
Job Highlights
Helvetas Bangladesh is looking for a qualified person for a Receptionist and Admin Assistant, based on Country Office, Dhaka. The position would be directly supervised by the Manager -Administration.