World Vision Bangladesh Rohingya Crisis Response (WV BRCR)
World Vision Bangladesh Rohingya Crisis Response (WV BRCR)
World Vision Bangladesh Rohingya Crisis Response (WV BRCR)
Follow
More jobs from this company
Summary
- Vacancy: 01
- Age: 30 to 50 years
- Location: Cox’s Bazar (Cox’s Bazar Sadar, Ukhia)
- Minimum Salary: Negotiable
- Experience: 5 to 10 years
- Published: 14 Jul 2024
Requirements
Education
- Master of Commerce (MCom), Master of Business Administration (MBA), Bachelor of Commerce (BCom)
Experience
- 5 to 10 years
- The applicants should have experience in the following business area(s):
NGO, Development Agency
Additional Requirements
- Age 30 to 50 years
Understand development issues
Basic knowledge and skills in accounting
Good time management, organizational and interpersonal skills
Ability to speak and write reports in English
Competent in the use of computer programs (spreadsheets)Basic knowledge and skills in accounting system (SUN System)Strong Financial Analysis skills
Responsibilities & Context
The purpose of this position is to provide efficient and effective support to Program Team of Response Project and ensure effective financial management and compliance for all grants administered and/or implemented by WV Bangladesh. S/he is responsible for ensuring quality finance and grants management, assessing needs and developing grant management capacity of finance staff and ensuring compliance with donor and WV International reporting requirements, contributing to World Vision core values by providing leadership in grants budgeting, accounting and reporting functions in grants budgeting, accounting and reporting in WV Bangladesh. This position is accountable for identifying key requirements of donors which includes reporting data and information, reporting timeframes and frequency, reporting formats, project flexibility, purchasing standards, use of funds for overhead costs, level of backup documentation required, tracking of Cost Allocation Policy rates, and variance explanations. This position has a supervisory role on the grant finance team. This position will report to Response Director.·
Provide Leadership, technical coaching and mentoring to the respective stakeholders.
Ensure competitive budget development as part of grant applications (concepts, proposals etc.)
Ensure capacity building strengthening of related staffs.· Raise timely the flag for any potential risk and the development and implementation of good internal controls, risk management, and utilization and safe guarding of assets according to WV approved policies and procedures.
Set high quality performance targets, ensure adherence to technical standards, best practices and compliance with donors’ requirements and guidelines.
Coordinate the Grants planning and budgeting processes.· Providing real time accurate financial data, analysis and advices.
To have a supervisory role over grants finance team
To manage several grants & any additional roles as and when assigned by the Response Director.
To support and work closely with the Finance, Grants Finance and Supply Chain Management.
Provide technical support during budget proposal development and extensions/amendments in line with donor rules & regulations and WV budgeting policies.
Ensure accurate & timely submission of budget revisions/amendments to donors and other stakeholders· Ensure budget posting & alignment in SUN System, and all the other relevant WVB systems in the appropriate account codes.
Participate in grants/project start up workshop by taking lead in grants finance training sections
Ensure project expenditure monitored & executed as per Grants timeline and guidelines to ensure minimum underspending and zero overspending on approved budget.
Ensure timely and accurate preparation and analysis of the necessary monthly, Semi-annual, Annual and Final Grants Finance reports. Codding errors are rectified within the month.· Ensure monthly review meetings are held with the project team and jointly document monthly variance explanations
Ensure accurate charging codes are provided to all stakeholders at all times.
Follow up & ensure all project adjustment journals are posted on time to the respective projects
Ensure Grants Financial reports tally to expenses posted in Sun System at all times
Ensure monthly variance explanation are provided, spending within the approved limits and flexibility as outlined in the signed agreements
Follow up & ensure timely accrual of project expenses and liquidation of the accrued expenses is as per donor rules & regulations (signed agreement)
Ensure timely disbursement of funds to partners and reconciliation of the same during liquidation (partner accounting for the funds)
Ensure proper contractual documents (record keeping) are in place and available to the relevant stakeholders
Capacity building of fellow team members on your role & responsibilities to ensure work life balance and smooth business flow during annual leave, religious holidays etc.
Ensure good collaborative efforts within the grants finance team and with other departments to ensure on time and on budget monitoring, spending, reporting and close out.
Ensure 100% monthly compliance with Labor distribution reports/time sheets policy
Adhering to donor, government and WV partnership timelines
Ensure timely and smooth project expenditure verification process, external audits, spot checks etc.
Orientation and continuous capacity building of staff including project team on donor & government compliance matters & timelines
No occurrence of fraud or misappropriation of funds: Technical back stopping of payments
Zero questioned costs in any of the audits, verifications or spot checks.
Implementation of audit findings within 90 days.
Review all vouchers to be accounted for in the financial system and ensure 100% accuracy
Ensure proper Vat and Tax deduction and deposit to the Government exchequer promptly
Ensure day-to-day accounting functions, including regular cash verification, monthly cashbooks closing, advances’ reconciliation, timely submission of accounts to HQ finance desk and donor· Prepare and publish the month-end financial reports including Receipts and Payment Account, Budget Variance Report, Bank Reconciliation Report, Bank Book, Cash Book, Advance Register, and Expense Report
Submit the audit report to NGOAB and respond to the queries from NGOAB regarding the audit
Actively participate in the negotiation with the vendors/suppliers
Prepare and follow up the Detail Implementation Plan which includes the procurement plan
Managing the purchase requisitions, RFQs, analysis of quotations, contracts, and purchase orders
Prepare a checklist of agreements to check the expiry date and terms and conditions
Track and update the warehouse reporting including the expiry date of materials
Monitor whether the assets are numbered and placed as per the assets report
Compensation & Other Benefits
- Mobile bill, Medical allowance, Insurance, Weekly 2 holidays
- Festival Bonus: 1
Employment Status
Full Time
Job Location
Cox’s Bazar (Cox’s Bazar Sadar, Ukhia)