Senior External Relations Officer

Terre des hommes

 

Terre des hommes

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Summary

• Vacancy: 1
• Age: at least 24 years
• Location: Cox’s Bazar (Teknaf)
• Maximum Salary: Tk. 84600 (Monthly)
• Experience: At least 3 years
• Published: 4 Aug 2024

 

Requirements

Education

• Bachelor/Honors

University degree in public administration, communication, government affairs, or a related field.

Experience

• At least 3 years
• The applicants should have experience in the following business area(s):
  NGO

Additional Requirements

• Age at least 24 years

Profile and Competencies:

– University degree in public administration, communication, government affairs, or a related field.

– Minimum three (03) years of working experience in government liaison/relations and in development or humanitarian organizations preferably in NGO/INGO and UN agencies

– Proven track record of working on complex and multi-sectorial projects with diverse stakeholders.

– Skilled in MS Office Applications and able to write both Bangla and English font.

– Excellent communication, facilitation, and interpersonal skills with the ability to work independently.

– Able to function in high-pressure situations while maintaining emotional control.

Languages:

– Fluency in English. (Chittagonian/ Rohingya Dialect is an advantage).

Responsibilities & Context

To ensure the foreign funded projects being supported and/or implemented by Terre des hommes (Tdh) are approved by the Local Government Authorities at Cox’s Bazar level in effective and efficient manner, including, but not limited to:

• Support the Snr. ERM in Preparation of FD-6, FD-7, FC-1, FD-4, FD-9 and other project formalities required for the NGO Affairs Bureau in Bangla/English as when required.

• Ensure compliance with local government requirements, such as sharing information at District/Upazilla/Union level, RRRC Office, CiC Office, yearly fund release and reporting requirements of Tdh’s protects, for a smooth and continuous operation.

• Ensure all of the approved project reports are also submitted to the relevant government departments as part of the FD-6, FD7 or FC-1 for all new and extension projects.

• Ensure obtain and submission of all completion reports for all completed projects approved by NGO Affairs Bureau and others.

• Establish relationship and ensure strong linkages with the local level administration, i.e. DC, UNO, RRRC offices to support project teams for completion certificate for project implementation and also maintain strong relationship which may benefit the project delivery.

• Proactively identify the tools and techniques to resolve unsolicited issues raised by the govt. from day-to-day dealings.

To ensures constant communication and efficient relationships with the Governmental Authorities & Stakeholders in Cox’s Bazar (RRRC, CiC, DC, UNO, UHFPO, Upazilla Chairman, Law enforcement agencies etc.)

• Attend and represent Tdh on different governmental ‘ meetings, takes minutes and disseminates it to Line Management and concerned colleagues.

• Ensures Tdh representation to any external stakeholders as when requested and reports to the Line Management accordingly.

• Pro-actively contacts and follows up the different governmental authorities at field level to provide updates, receive approvals, ensure professional relationships and a smooth coordination with them, explaining Tdh activities, policies, and procedures.

• Supports the Program team with the communication to the local authorities and acts as the main focal point for all kind of local authorities at Cox’s Bazar Level.

• Ensure submission of the information for development and emergency projects and other expatriate staffs for DSB, District NSI office and coordinate with local law-enforcement agencies as well as update the management on safety & security issues at Cox’s Bazar level.

• Ensuring comprehensive support for International Staff and visitors, including maintaining valid RRRC Pass as well as providing a proactive enabling service to ensure their safety and wellbeing at Cox’s Bazar level.

• Respond to and process all questions/queries raised by the local GoB authorities or relevant Departments in relation to project implementation.

Ensure the compliance and requirement of NGO A/B in line with financial management, financial reporting and program reporting of the project and organization at Cox’s Bazar level.

• Ensure the compliance and requirement of NGOAB in line with financial management, financial reporting and program reporting, auditing and risk management of the project and organization.

• Ensure the prior submission of FD6 or FD7 DC, UNO, RRRC, acknowledgement to NGO Affairs Bureau for the Cox’s Bazar level of the organization on time.

• Ensure the project completion certificate of all the FD6 or FD7 projects are submitted to NGO Affairs Bureau as per the guideline.

• Ensure and Orient partner NGOs and other stakeholders on the NGOAB Compliances.

• Anticipate potential risks concerning Tdh complying with GoB rules and regulations for INGOs, immediately inform senior management, and support to manage those risks.

• Learn from experience through monitoring and evaluation so as to continually improve the programme quality.

To ensure the Support to Snr. External Relations Manager & Field Coordinator in the quality management of official procedures, this is including, but not limited to:

•Ensuring comprehensive support and accountability to the Snr. External Relations Manager and Field Coordinator as when required in all official purpose.

• Support in Translation and documentation process.

• Support in dissemination and delivering documents to relevant local authorities as well as managing official documents.

Other:

Accept new responsibilities as and when those are assigned by the line manager.

The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the organizational needs.

Skills & Expertise

Liaison

Compensation & Other Benefits

• Weekly 2 holidays
• Festival Bonus: 2

Health Insurance, Severance Pay

Workplace

Work at office

Employment Status

Contractual

Job Location

Cox’s Bazar (Teknaf)

Job Highlights

Contract till 31st of August 2025

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