HR Assistant

Muslim Aid UK Bangladesh Field Office

Muslim Aid UK Bangladesh Field Office

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Summary

• Vacancy: 01
• Age: 25 to 38 years
• Location: Dhaka (Banani)
• Minimum Salary: Tk. 38500 (Monthly)
• Experience: At least 2 years
• Published: 23 Dec 2024

Requirements

Education

• Bachelor of Business Administration (BBA) in Human Resource Management

Experience

• At least 2 years
• The applicants should have experience in the following business area(s):
  NGO, Development Agency

Additional Requirements

• Age 25 to 38 years

• PGD in HRM will be an added advantage
• Experience in working with INGO

Responsibilities & Context

Job Purpose: The HR Assistant Officer will contribute to providing all sorts of assistance to MACHs, MAITs, and any other project of MABCO. S/he is responsible for providing general human resource support to MABCO, including keeping personnel records and documentation for all employees and participants to maintain compliance with Muslim Aid-driven hiring policies. S/he is also responsible for assisting in preparing and updating the staff database and maintaining staff leave management.S/he is expected to have a general concept of HR operations and deal with employee matters in line with HR policies and procedures.

Key Responsibilities,

Recruitment and Selection Process

• Assist in drafting standardized vacancy announcements in line with benchmarks for each position.
• Arrange for internal and external job vacancy advertisements to attract a pool of potential candidates.
• Assist in preparing the longlisting of candidates using standard CV evaluation and criteria.
• Circulating job descriptions and other necessary documents are issued and dispatched timely.
• Maintaining a coding system for the interview process is properly implemented.
• Assist in administering suitable tests and interviews and participate on the interview board to select the best candidates.
• Carry out reference checks process.
• Issue job offers and appointment letters to finally selected candidates within the agreed time frame.
• Monitor that relevant scoring criterion are followed and test formats are used according to the set HR standard of the project for relevant positions, especially in field-level recruitment.
• Assist in preparing short-term contracts and apprenticeship contracts as and when needed.
• Contact the project and field offices for staff requirements.
• Prepare and submit reports on staff recruitment and status changes.

Staff Transition and Coordination,

• Assist in preparing staff contract renewals are being made as per policies and timelines.
• Prepare relevant HR letters and ensure proper documentation and record·
• Update the leave status of staff.
• Assist in maintaining leave analysis·
• Assist in preparing Policy training on key HR policies.

Maintenance of assigned PCF and Recruitment files,

• Update employees’ personnel and confidential files.
• Prepare PCF of new employees for all types of contracts.
• Maintain recruitment files.

Information collection, clarification of different policies and procedures of HR Manual, HR Audit response, etc,

• Collect information for key factor assignment through e-mail from newly joined staff and dissemination to the concerned persons·
• Information collection for key factor assignment from existing staff who have gone through any sort of change like transfer, promotion, re-designation, etc.
• Providing information to assist the audit process.
• Assist staff regarding their health insurance and medical benefits. (If any)

Onboarding and Offboarding,

• Ensuring Onboarding formalities and assisting in the induction program·
• Set the exit interview schedule for the offboarding staff and collect required documents/equipment such as resignations, handover notes with relevant documents, etc.

Annual Holiday List,

• Assist in drafting holiday lists as per policy and Govt. holiday lists for every calendar year.

Field visits

• Frequent field visits are required or as assigned by the supervisor.
• Submit a report of field visits.

Other

• To ensure all records are maintained and stored appropriately in line with MA document management and IT policies.
• To comply with all policies, procedures, legal and regulatory requirements.
• Any other duties commensurate with the accountabilities of the post.

Skills & Expertise

Coordinating

Field Visit

Good English communication skills (verbal and Written)

Microsoft Office Suite

team work

Time Management and Prioritization

Compensation & Other Benefits

• Mobile bill, Tour allowance, Provident fund, Weekly 2 holidays, Insurance, Gratuity
• Festival Bonus: 2

As per the organization’s policy

Workplace

Work at office

Employment Status

Full Time

Job Location

Dhaka (Banani)

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