Assistant Manager ( Documentation)

• Document preparation and verification:

B/L Handling, create, review, and verify all necessary export and import documents, such as bills of lading, invoices, packing lists, and certificates of origin.

• Regulatory compliance:

Ensure all documentation and processes comply with international shipping laws, customs regulations, and other relevant laws.

• Stakeholder coordination:

Liaise with clients, freight forwarders, shipping lines, customs brokers, and internal departments like finance and sales to ensure smooth and timely processes.

• Discrepancy resolution:

Address and resolve any issues, discrepancies, or delays related to shipping documents.

• Record management:

Maintain accurate digital and physical records of all shipping documents and ensure timely submission to clients and authorities.

• System management:

Update internal systems with documentation status and process information.

• Risk mitigation:

Identify potential risks associated with documentation and implement strategies to prevent errors, delays, or non-compliance.

• Process improvement:

Develop and implement standardized procedures to enhance efficiency and accuracy.

• Financial liaison:

Coordinate with the finance department to ensure accurate invoicing and align with payment terms, especially regarding Letters of Credit.

• Reporting and analysis:

Generate reports on department performance, track budget, and analyze data for potential improvements.