FINANCE, ADMIN & LOGISTICS OFFICER

Project Title: Site Management and Site Development Support in Camp-15

Reports to: Project Manager

Contract Duration: 5 months (1st November-2025-31th March-2025), with the possibility of extension based on performance and funding.

Work Hours: Full-time, 48 hours per week, with flexibility required for field activities and travel.

BACKGROUND

Mather Bari Bohumukhi Somaj Kallan Songstha (MBSS) is a newly established initiative aimed at empowering the Rohingya community in Cox’s Bazar through advocacy, capacity-building, and protection programs. MBSS strives to strengthen the voices of the Rohingya in policy dialogues and international engagements, focusing on leadership development, anti-trafficking measures, and cultural preservation. MBSS is committed to creating a platform for community-driven advocacy and fostering partnerships with government agencies, NGOs, UN bodies, and academic institutions.

JOB SUMMARY

The Finance, Admin & Logistics Officer will play a critical role in ensuring the smooth financial and administrative operations of the Mather Bari Bohumukhi Somaj Kallan Songstha (MBSS). The incumbent will be responsible for maintaining accurate financial records, tracking budgets, managing donor compliance, and overseeing day-to-day administrative functions. They will act as the key point of contact for financial reporting to donors, ensuring compliance with local accounting and auditing standards, and supporting the organization in maintaining robust internal controls. The role also involves managing procurement, human resources, and logistics to ensure the efficient functioning of the organization, while upholding the highest standards of accountability and transparency. This is an excellent opportunity for a detail-oriented and proactive professional passionate about contributing to impactful advocacy and resource mobilization efforts in a dynamic work environment.

Financial Management

• Maintain accurate and up-to-date financial records in compliance with local accounting and auditing norms.

• Process payments, record transactions, and ensure proper documentation.
• Draft financial updates, including budget utilization, variances, and forecasts.
• Ensure expenditures align with approved budgetary guidelines.
• Prepare financial reports for donors, ensuring compliance with donor guidelines and timelines.
• Monitor financial documentation and reporting requirements for all funding agreements.
• Ensure that the programme is strictly following the guideline of the government and its line departments (such as NGOAB)
• Ensure compliance with donor-specific procurement rules and cost principles.

Administrative Responsibilities

• Oversee procurement processes, ensuring compliance with organizational and donor policies.
• Manage contracts with suppliers, vendors, and consultants.
• Maintain inventory records of office supplies, equipment, and project-related assets.
• Human Resources Support
• Process payroll, tax filings, and employee benefits in line with local labor laws.
• Maintain personnel records and assist in recruitment processes.
• Train project staff on financial policies, donor requirements, and compliance processes.
• Provide technical guidance to team members on finance and administration best practices.

Audit & Compliance

• Implement and maintain internal financial controls to prevent fraud and ensure accuracy.
• Coordinate with auditors during project and organizational audits.
• Ensure timely submission of audited financial statements to donors and regulatory authorities.

Performance Indicators

• Timely and accurate financial reports submitted to donors and management.
• Compliance with donor requirements and local accounting norms.
• Effective maintenance of financial and administrative systems.
• Successful coordination of audits with minimal or no audit findings.