Hatim Group
Requirements
Education
Diploma
Bachelor/Honors
Additional Requirements
Age 22 to 35 years
Responsibilities & Context
Role Purpose
The Personal Secretary to the Chairman will provide confidential, high-level administrative and coordination support to the Chairman. The role ensures smooth day-to-day functioning of the Chairman’s office, effective communication with internal and external stakeholders, proper documentation, and disciplined follow-up on key decisions.
This position requires absolute confidentiality, professionalism, and strong coordination skills.
Key Responsibilities
1. Executive Support & Scheduling
Manage the Chairman’s daily calendar, meetings, and appointments
Coordinate internal and external meetings, calls, and travel plans
Prepare meeting agendas, briefing notes, and presentation materials
Remind and follow up on commitments, deadlines, and action points
2. Communication & Coordination
Act as the primary point of contact between the Chairman and:
Directors
Senior management
External stakeholders (banks, auditors, vendors, partners, government offices)
Draft, review, and manage official emails, letters, and correspondence
Screen and prioritize calls, messages, and visitors
3. Documentation & Records Management
Maintain confidential records, agreements, reports, and files
Prepare minutes of meetings (MoM) and circulate action items
Organize digital and physical documents systematically
Track approvals, signatures, and follow-ups
4. Follow-up & Task Tracking
Monitor execution of Chairman’s instructions across departments
Follow up with department heads on pending actions
Maintain task trackers and status reports for the Chairman
5. Travel & Logistics Support
Arrange domestic and international travel, accommodation, and itineraries
Manage travel documentation, visas, and expense records
Coordinate logistics for conferences, factory visits, and official events
6. Confidentiality & Professional Conduct
Handle sensitive information with utmost discretion
Maintain professionalism in all internal and external dealings
Ensure information security and controlled access to Chairman’s communications
Compensation & Other Benefits
Provident fund,Mobile bill,Performance bonus
Lunch Facilities: Partially Subsidize
Workplace
Work at office
Employment Status
Full Time
Job Location
Dhaka (Paltan)
To apply for this job email your details to apply@chakricircular.com