Personal Secretary

We seek a highly skilled and dedicated Personal Secretary to the Managing Director (MD) to provide comprehensive administrative and secretarial support to the Managing Director.

• Calendar Management: Scheduling appointments, meetings, and events, and ensuring the individual is prepared for them.
• Correspondence Handling: Managing emails, phone calls, and other forms of communication, responding to inquiries, and drafting correspondence.
• Travel Arrangements: Planning and coordinating travel itineraries, including flights, accommodations, and transportation.
• Meeting Management: Scheduling meetings, preparing meeting materials, taking minutes, and distributing them to relevant parties.
• Office Management: Maintaining office systems, managing files, ordering supplies, and ensuring the smooth functioning of the office environment.
• Confidentiality: Handling sensitive information with discretion and maintaining confidentiality.
• Liaison Role: Acting as a point of contact between the individual and others, both internally and externally.
• Task Prioritization: Managing multiple tasks and prioritizing them based on deadlines and importance.
• Event Coordination: Assisting with the planning and organization of events, including logistics and arrangements.
• Report Preparation: Assisting with the preparation of reports, presentations, and other documents.
• Record Keeping: Maintaining accurate records, including financial records, expense reports, and other important documents.
• Project Coordination: Assisting with project coordination, including tracking timelines and progress.
• Compliance & HR Liaison: Coordinate with HR, compliance teams, and administration to ensure smooth operations and adherence to labor laws and buyer compliance standards.
• Liaison between all other companies HODs and MD for any correspondence