Medecins Sans Frontieres/ Doctors Without Borders (MSF)

Summary

Vacancy: 1
Location: Cox’s Bazar
Maximum Salary: Tk. 119500 (Monthly)
Published: 18 Feb 2025

Requirements

Education

Education & Other Qualifications :

A bachelor’s degree in management, business administration, or a related field is essential.
Post Graduate Diploma in HR management or HR certification/course is desirable.

Additional Requirements

Experience

A minimum of 3 years of experience in an HR generalist position is essential.
A minimum of 1 year of experience with team management is desirable.
Experience in International NGO is highly desirable.

Language

Essential:

English Language – B2 minimum
Bengali – Native Speaker
Good understanding (speaking & listening) of Chittagonian/ Rohingya dialect)

Knowledge

Advanced Computer literacy is essential. (MS excel, MS word, Outlook)
Knowledge of HR software is desirable

Responsibilities & Context

Accountabilities :

Advise Project Coordinator on set up (org chart) and together with the HR Coordinator, update the project’s organizational chart and job descriptions
In close coordination with the Project Coordinator and the HR Coordinator, calculate the HR operational
needs and the associated budget in order to efficiently ensure the required sizing and capabilities of the
project and to facilitate budget following-up.
Ensure hiring, carry out amendments and contract termination formalities for employees at project level,
according to labour local laws, archiving and updating individual employee files, informing them on their
rights and preparing all mandatory tax declarations, in order to ensure legal compliance.
Assist the Project Coordinator, and/or team leaders and supervisors to draw up annual holiday planning and
staff shifts in order to forecast HR needs and to ensure HR availability for the project activities.
Supervise/perform payroll procedures, ensuring that all data related to monthly salary calculation of national
employees of the project are correctly entered in Homere (days off, unpaid leaves, sick leaves, overtime,
salary advance, etc.), in order to ensure on time and accurate salary payments.
Under supervision of the HR Coordinator, ensure indexation process of national staff salary grids in order to
ensure internal equity, cost-of-living adjustments and the correct application of employment conditions in
the project sites.
Support, in close coordination with the HR Coordinator, the project line managers in detecting training needs,
in properly evaluating people performance and in potential identification, in order to improve people
capabilities, and their end results contribution to mission goals.
Plan and supervise, in close coordination with the HR Coordinator, the associated processes (recruitment,
training/induction, evaluation, potential detection, development and communication) of the staff under
his/her responsibility in order to ensure both the sizing and the amount of knowledge required
Together with the Project Coordinator, support the line managers in implementing the internal
communication policies to boost staff active participation and MSF commitment.
In close collaboration with the Project Coordinator and HR Coordinator, apply the administrative procedures
part of any Memorandum of Understanding (MoU) in force between local partners (eg. Ministry of Health,
etc.) and MSF.
In close collaboration with the Project Coordinator and HR Coordinator, look for the best options to avoid
and/or solve possible labour conflicts in the project.
Ensures all staff in the Project (Locally hired staff, Camp based team members, International mobile staff etc.)
are properly briefed and/or inducted.
Ensures all HR reporting of the Project .
This position will require regular travel to the refugee camp 8W.

MSF Section/Context Specific Accountabilities

In collaboration with coordination team follow up on International Mobile Staff agenda; visa, holiday, arrival
and departure, per diem and other allowance.
Follow up on incident report received and execute the disciplinary process together with the line manager in
collaboration with the Project coordinator, HRCo, Deputy HRCo.
Create and keep up to date the HR pools which are vital to run the activity, including Daily Worker pools.
In collaboration with finance, perform monthly budget follow up, allocation on HR resources and relevant
expenses.
Ensure the allocation of shifts in the roster are balanced, distributed equally and according to the HR needs
together with the accordance of Internal regulations and the roster management guide.
Understand and implement the HR policies among the team and to promote good practices.
Ensure the mission HR guidelines are followed in the project HR team while doing payroll, recruitment
Ensure the file management (personal file, recruitment file, payroll file) is in place and followed.
Perform Payroll Control on a monthly basis
Collaborate with Learning and Development Specialist
Ensure management, evaluation, training and support of the HR team.

Compensation & Other Benefits

Salary according to MSF salary grid (Level 9) BDT 119500, two (2) annual leave days per month worked. Medical insurance for employee and direct dependents.

2 Festival Bonuses after completion of one year of uninterrupted service. There will be no provisions for relocation.

Workplace

Work at office

Employment Status

Full Time

Job Location

Cox’s Bazar

Job Highlights

Main Purpose

Is responsible for the implementation of Human Resources policies in the project and the correct

Administrative Management of all staff working in the project.

Source link

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