Senior Executive/Assistant Manager – HR & Admin (Factory)

A Reputed Group of Companies

 

A Reputed Group of Companies

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Summary

• Vacancy: 02
• Age: 29 to 33 years
• Location: Narayanganj
• Salary: Negotiable
• Experience: 5 to 7 years
• Published: 2 Aug 2024

 

Requirements

Education

• Master of Business Administration (MBA) in Human Resource Management, Bachelor of Business Administration (BBA) in Human Resource Management

Experience

• 5 to 7 years
• The applicants should have experience in the following business area(s):
  Manufacturing (FMCG), Engineering Firms, Agro based firms (incl. Agro Processing/Seed/GM), Group of Companies, Beverage, Ice Cream, Dairy

Additional Requirements

• Age 29 to 33 years

Responsibilities & Context

HR POLICIES AND PROCEDURES

• Prepare all kind of SOPs such as Access control, Emergency Preparedness, Pest Control, Fire Fighting, First Aid, Medical, PPE, Accident, Training, Cleaning & Sanitation etc. if requited.
• Employees Appraisal Note. Various Contractor, Supplier, Medical Hospital, Labor Agreement etc.

• Administrative all Notice Execute & monitor HR & administrative policies as per corporate policies & guidelines for facilitating the desired HR changes & the process of improvement including recruitment, orientation, transfer and termination of employees.

HR Planning

• Recruitment & selection
• Training & Development
• Employee Motivation & Retention
• Compensation & Benefits/Payroll Management
• Discipline
• Performance Management

LICENSES & COMPLIANCE AUDIT ACCOUNTABILITIES

• Looking after overall Legal & Compliance Audit. Oversee update, renewal and maintenance of all legal and statutory documents/License or Certificate as per government rules & regulation within stipulated time:
• Liaise with government regulatory bodies, local management.
• Preparation documents as per requirement of International & Multinational vendor audit.
• Maintain connection with local and international Auditors/Vendors.
• All compliance Procedure, SOP, Program, Policies, Flow chart make sure as per requirement of audit.

ADMINISTRATION & LEGAL FUNCTIONAL ACCOUNTABILITIES

• Attendance & Leave Management- ERP
• Ensure the punch by figure on ERP & E ID number.
• Duty roster timely posting in ERP, Everyday posting the leave on ERP,
• Everyday prepare attendance/absent report & send to the HOD –HR&A
• Register & Personal File Management:
• Prepare all Register (Attendance, OT, Night bill, Leave, Labor law required etc. Log book)
• Personal File update, Prepare personal file, Update HRIS
• Local problem control (inside and outside). Liaise with government regulatory bodies:
• Close contact with: Police Station, Union Porishad, Industrial Police , UNO Office, DC Office, Fire Service, Local Hospital etc.
• Control local people/threat.
• Accommodation & Housekeeping
• Follow up the Cleaning Chick list & Ensure Factory surrounding Cleaning.
• Entertainment to all foreigner (breakfast, lunch, dinner, snacks etc
• Ensure accommodation facility to gusts.
• Asset Care Management
• Asset Accounting, Asset Tracking, Asset Monitoring
• Inspection/Audits
• Contract Management
• Purchase Requisition
• Condition Maintenance, Asset List & record
• GD/Diary/Police case

SECURITY MANAGEMENT AND HEALTH SAFETY MANAGEMENT

• Monitor all health and environment compliance issues are maintained in factory premises as per company standards and ensure all PPE (Personal Protective Equipment) are used by the employees without fail
• Ensure all vehicle safety parameters are maintained properly at workshop and by the drivers so that zero accident cases is achieved in overall transport operations
• Arrange periodical training and counseling sessions on safety guidelines covering product & vehicle safety procedure, traffic laws and company laws to increase awareness of drivers
• Protection of the company’s assets, employees and information against thefts and other subversive activities by checking routine inspection and monitoring.
• Maintaining proper records of delivery records of refined sugar through software and manually, so that no sugar goes out of the factory through gate.
• Maintain proper records of returned rejected sugar by the clients with proper counting and taking records of weight.
• Maintain proper and relevant documents of raw sugar receive and also to participate during surveying of vessels with the raw sugar receiving team.
• Keep proper records of returnable and non-returnable goods before going out of the gate and also check that returnable goods enter into the factory within the reasonable time.
• Collection and analysis of both internal and external intelligence information which directly or indirectly affects our business/operations so that countermeasures can be taken in advance.
• Implementation of safety precautions such as wearing of safety gear, non smoking in hazardous areas.
• Everyday checking all register & taking necessary steps if required.
• Checking and recording of inward and outward movement of materials.
• Documentation of inward and out ward movement of vehicles/trucks with goods or sugar.
• To keep all the fire fighting equipment, clean, ready for operation all time. And also maintaining validity and refilling records of extinguishers.
• Conduct Health & Safety Meeting in due time & distribute the minutes in concern dept.
• Fire Fighting, First Aid & rescue Program,Drill program & record

TRANSPORT MANAGEMENT

• Plan, direct and manage the transport and logistics operations within the factory to provide effective transportation services and Customer Satisfaction.
• Keep record /history of accidents
• Submit regular and comprehensive monthly report, license/Certificates registration, safety & security of transport management system.
• Daily vehicle Tracking service maintain & monitoring under GPS service
• Manage & maintain Fuel Mileage, Kilometer wise & update logbook and fuel bill entry.
• Daily, weekly & monthly report prepare & submit.
• Follow up Work Schedule/Duty Chart/Log book for all. Drivers/Helper
• Ensure & prepare all kind of bill such as driver, helper daily allowance, toll of bridge etc.
• All vehicles delivery & maintenance consumption report have to send everyday to the management.
• Any other responsibility assigned by the management. Administrative all activities etc.

Skills & Expertise

Communication

Critical and analytical thinking

Factory HR Administration

HR Strategy

Management and Leadership

Management Coordinator

Compensation & Other Benefits

• Mobile bill, Tour allowance
• Salary Review: Yearly
• Festival Bonus: 2

Workplace

Work at office

Employment Status

Full Time

Gender

Only Male

Job Location

Narayanganj

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