Shanta Life Insurance PLC
Requirements
Education
- Minimum Bachelor’s degree. Master’s degree will be preferred.
Experience
- 7 to 10 years
- The applicants should have experience in the following business area(s): Insurance
Additional Requirements
- Experience: Around 7 – 10 years of experience including at least 3 years in a leadership role.
- Strong negotiation and contract management skills.
- Knowledge of procurement governance and compliance.
- Excellent communication and stakeholder management skills.
- Ability to manage multiple priorities under tight deadlines.
Responsibilities & Context
1. Office Administration and Support
- Oversee daily office operations to ensure a professional and efficient work environment.
- Supervise the coordination with internal departments to provide administrative support for meetings, events, and other activities.
- Manage office maintenance, including utilities, cleanliness, and facilities upkeep.
- Ensure timely payment of utility bills, lease agreements, and service contracts.
2. Vendor Management and Relations
- Identify, evaluate, and maintain strong relationships with vendors and service providers.
- Negotiate contracts and service agreements to secure cost-effective and quality services.
- Monitor vendor performance and resolve any service-related issues.
- Regularly assess the market for competitive pricing and service quality.
3. Procurement and Purchasing
- Manage the end-to-end procurement process, including requisition, vendor selection, and purchasing.
- Ensure compliance with company procurement policies and budgetary constraints.
- Maintain accurate records of purchases and payment approvals.
- Work closely with finance and other departments to ensure timely procurement of goods and services.
4. Ensuring Office Security
- Supervise and monitor office security measures, including surveillance systems and access control.
- Liaise with security service providers to ensure the safety of employees, assets, and premises.
- Conduct periodic audits of security protocols and implement improvements as needed.
5. Inventory Management
- Manage office supplies inventory to ensure optimal stock levels at all times.
- Conduct regular inventory audits to track and control usage.
- Implement effective inventory tracking systems and maintain accurate records.
6. Support Staff Management
- Supervise support staff, including housekeeping, drivers, and security personnel.
- Provide clear job instructions, monitor performance, and ensure a high standard of service.
- Organize training and development programs for support staff as needed.
- Address any grievances or issues promptly and professionally.
7. Outdoor Travel Management
- Plan and coordinate travel arrangements for employees, including transportation, accommodation, and itineraries.
- Manage relationships with travel agencies and transportation providers to ensure cost-effective and quality service.
- Handle travel-related documentation, including approvals, reimbursements, and compliance with company policies.
To apply for this job email your details to apply@chakricircular.com