M&E and MIS Officer

PROGRAM: General Food Assistance (GFA)

SCOPE OF ROLE:

• Staff reportable to: Program Manager
• Staff maintain liaison with: Finance and Admin Officer, CFM Officer, M&E Assistant, Help Desk Assistant, Outlet Supervisor, Outreach Mobilization Team lead (OMTL), Community Engagement Identity Associate (CEIMA), and WFP Concern
• Staff based at: Ukhiya Upazila with periodic travel to the outlet.

OVERALL ROLE OF THIS POSITION:

Support the planning, monitoring, evaluation, and documentation & reporting of the Program monitoring activities, working closely with WFP and other counterparts, and to comply with its policies and procedures;

KEY AREAS OF RESPONSIBILITIES & ACCOUNTABILITIES:

• Support the planning, monitoring, evaluation, reporting, and documentation of the Program activities, working closely with WFP and other counterparts, and to comply with its policies and procedures;
• Ensure that monitoring incorporates and considers aspects at the output, process, context, and outcome levels for assigned tasks and that appropriate data collection and reporting tools are developed and used.
• Ensure the regular and consistent updating of program beneficiary and assistance delivery data through appropriate reporting software/platforms.
• Generate summary statistics and conduct rapid initial analyses of findings from program databases, M&E datasets, and other data sources to support program data requests.
• Develop MIS process improvements to increase efficiency.
• Lead the design and implementation of monitoring tools and processes (e.g., post-distribution monitoring, Focus Group Discussions, exit interviews, and other quantitative and qualitative tools).
• Prepare monthly M&E plans and corresponding reports covering work completed during the review period, ensuring that key performance indicators are captured.
• Conduct field monitoring visits to assess overall progress toward achieving results and provide suggestions and feedback to program teams based on findings.
• Assist the team in developing responsive, functional, and appropriate feedback mechanisms to improve current project implementation and guide future programming.
• Monitoring transaction progress and operations to evaluate the set goals.
• Assist CFMO and CEIMA in their respective duties and conduct supervision as well.
• M&E and MIS Officer must monitor all staff of the project following instructions and play their roles & responsibilities properly & timely.
• Coordination with Program Manager: Perform any other duty as assigned by supervisor;
• Other ad hoc activity:
  • File and document all activities, including transaction reports, different forms, both in hard and soft versions. Take and properly document quality photographs from all activities and events;
  • Perform such other duties as may be assigned, including assessment of any natural disaster or emergency cases, and provide support to affected people as may be required.
• Comply with RIC policies and practices concerning PSEA, child protection, the Code of Conduct, health and safety, equal opportunities, and other relevant policies and procedures.
• Ensure the safety of team members from harm, abuse, neglect, harassment, and exploitation to achieve the program’s safeguarding objectives. Act as a key source of support, guidance, and expertise on safeguarding to help establish a safe working environment.
• Ensure best practices in Gender Mainstreaming, PSEA, Protection, and Accountability to Affected Populations (AAP) within the GFA program.