Warehouse Assistant

The proposed position of Warehouse Assistant is critical to fulfilling the operational and to expedite the implementation of the newly awarded DFAT-IRC -supported WASH project, ensuring timely implementation, accountability, and achievement of the project’s intended outcomes.

Key Duties & Responsibilities:

• Support the Logistics & Procurement Manager in the day-to-day management of warehouse operations and inventory control activities.
• Receive, inspect, count, and verify all incoming materials, tools, equipment, spare parts, consumables, and supplies against delivery notes, purchase orders, and Goods Received Notes (GRNs).
• Ensure proper storage, arrangement, labeling, and safeguarding of all materials and equipment in accordance with warehouse management procedures.
• Maintain accurate stock registers, bin cards, stock cards, inventory records, and warehouse documentation.
• Issue materials, tools, equipment, and consumables to project staff based on approved requisitions and maintain proper issue records.
• Monitor stock levels and promptly notify the Logistics & Procurement Manager when stock reaches minimum threshold levels.
• Conduct regular physical inventory counts and stock verification exercises and reconcile physical stock with inventory records.
• Support periodic inventory audits, donor verifications, and compliance reviews by ensuring availability of accurate warehouse records.
• Ensure proper handling, storage, and preservation of materials to prevent damage, deterioration, theft, or loss.
• Monitor movement of project assets, tools, and equipment entering or leaving the warehouse and maintain proper tracking records.
• Prepare warehouse reports including stock balances, stock movement reports, inventory status reports, and consumption summaries.
• Assist in loading, unloading, transportation, and dispatch of project materials and equipment to field locations.
• Ensure warehouse cleanliness, safety, organization, and compliance with occupational health and safety requirements.
• Report damaged, expired, obsolete, lost, or missing items to the Logistics & Procurement Manager and assist in investigation and documentation.
• Maintain proper filing and archiving of warehouse-related documents including delivery notes, GRNs, issue vouchers, stock registers, and inventory records.
• Support emergency procurement and distribution activities during emergency response operations when required.
• Perform any other warehouse, logistics, and inventory-related duties assigned by the Logistics & Procurement Manager or Programme Manager.