Private Secretary of Managing Director

Requirements

Education

Master of Business Administration (MBA) in Human Resource Management
Master of Commerce (MCom)
BBA and MBA (Major in HR, Management, or English from a reputable university is preferred).

Experience

3 to 5 years
The applicants should have experience in the following business area(s): Agro based firms (incl. Agro Processing/Seed/GM), Real Estate, Developer

Additional Requirements

Age 27 to 35 years
Experience: 3 to 5 years of professional experience as a Personal Secretary, Executive Assistant, or in a senior administrative role. Experience within the real estate or housing sector will be highly valued.
Technical Skills: High proficiency in MS Office (Word, Excel, PowerPoint) and expert-level professional email etiquette.
Language Skills: Strong command of verbal and written communication in both English and Bengali.
Interpersonal Attributes: Highly organized, smart, proactive, well-groomed, and capable of maintaining absolute confidentiality with critical executive operations.

Responsibilities & Context

Job Summary

The Personal Secretary will act as the primary point of contact and administrative liaison for the Managing Director. This role requires maintaining a high level of confidentiality, exceptional communication skills, and the ability to manage complex schedules and operational tasks in a fast-paced corporate environment.

Key Responsibilities
Calendar & Schedule Management: Organize, coordinate, and maintain the MD’s daily calendar, appointments, corporate meetings, and event schedules.
Correspondence & Communication: Manage incoming and outgoing emails, phone calls, and formal official letters. Draft professional memos, letters, and reports on behalf of the MD.
Liaison Role: Act as an effective bridge for communication between the Managing Director’s office and internal departments (such as HR & Admin, Sales, and Accounts), as well as external stakeholders, clients, and landowners.
Meeting Coordination: Prepare meeting agendas, compile necessary background documents, take comprehensive minutes of meetings, and follow up on action items.
Documentation & Record-Keeping: Maintain an organized, highly confidential, and secure physical and digital filing system for all executive records and board-level documents.
Travel Arrangements: Coordinate travel itineraries, hotel bookings, transport arrangements, and expense tracking for official tours.
Skills & Expertise
Human Resource Management
Microsoft Excel

Other Relevant Skills

Calendar Management
Management meeting coordination
Travel coordination

Compensation & Other Benefits

Mobile bill
Salary Review: Yearly
Festival Bonus: 2

Employment Status

Full Time

Job Location

Dhaka (Dhanmondi)